Office Administrator

RUSTIC STEEL CREATIONS INC; Tampa (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Rustic Steel Creations Inc in Tampa, FL is seeking an organized Office Administrator to support day-to-day operations, handle calls, manage filing, payroll, and basic HR functions. The role requires 3–5 years of office experience and proficiency with QuickBooks Online and MS Office.

Coordinate scheduling, process invoices, contact vendors, and liaise with the CPA for tax preparation and year-end reporting. A fast-paced environment demands strong attention to detail and confidentiality.

Qualifications

• 3–5 years of office administration experience.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• QuickBooks Online proficiency is REQUIRED.
• Strong knowledge of accounting principles.

Responsibilities

• Manage day-to-day office operations for a smooth work environment.
• Answer and direct calls, emails, and correspondence professionally.
• Maintain and organize filing systems, records, and documents (digital and physical).
• Coordinate scheduling, appointments and meetings for staff and management.
• Process invoices, purchase orders, and assist with basic bookkeeping tasks.
• Greet visitors and vendors; maintain a welcoming atmosphere.
• Order and manage office supplies and inventory.
• Process payroll and maintain payroll records.
• Basic HR functions: onboarding, offboarding, personnel files, compliance.
• Accounts payable and receivable management.
• Coordinate with CPA for tax preparation and year-end reporting; handle sales tax filings.

Skills

MS Office Suite

Attention to detail

Organization & multitasking

Written and verbal communication

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

QuickBooks Online

Job description

About the Role:

Rustic Steel Creations Inc is looking for a motivated and organized Office Administrator to join our team in Tampa, FL! This is a fantastic opportunity to be the backbone of a dynamic company where your attention to detail and people skills will make a real impact every day.

Responsibilities:

• Manage day-to-day office operations to ensure a smooth and efficient work environment
• Answer and direct phone calls, emails, and other correspondence in a professional manner
• Maintain and organize filing systems, records, and company documents both digital and physical
• Coordinate scheduling, appointments, and meetings for staff and management
• Process invoices, purchase orders, and assist with basic bookkeeping tasks
• Greet and assist visitors, clients, and vendors with a welcoming attitude
• Order and manage office supplies and inventory
• Process Payroll and maintain payroll records
• Basic HR funtions, onboarding and offboarding, personnel files, compliance issues.
• Accounts payable and Accounts Receivable management
• Accounting and Financial Managment using Quickbooks Online (experience required)
• Coordinate with CPA for tax preparation and year-end reporting
• Sales tax filings
• Project and Operations Support

Requirements:

• Prior experience in office administration, clerical, or administrative support roles required
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Minimum of 3-5 years of Office Administration Expereince
• QUICKBOOKS Online proficieny is REQUIRED
• Strong knowledge of accounting principles
• Strong organizational and multitasking skills with keen attention to detail
• Excellent written and verbal communication skills
• Ability to work independently, multi-task, and prioritize tasks in a fast-paced environment
• Friendly, professional demeanor with strong customer service skills
• Ability to handle confidential information discretion
• High school diploma or equivalent required; associate's or bachelor's degree a plus
• Experience in construction, fabrication, or manufacturing environments a plus!

About Us:

Rustic Steel Creations Inc is a Tampa-based company proud to deliver high-quality steel fabrication and custom metalwork to our clients. Our customers love us for our craftsmanship, reliability, and dedication to bringing their visions to life. We foster a supportive, hardworking team culture where every employee plays a valued role in our continued success.

NO phone calls, walk ins, or recruiters.