Office Administrator (Part Time)

Red Bull Distribution Company; Fort Wayne (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

Red Bull Distribution Company seeks an Office Administrator to manage daily clerical tasks, support HR and Finance, and coordinate office operations across the region. The role involves payroll-related activities, document management, and handling routine inquiries with a focus on accuracy and timely execution.

The OA will partner with the GSM and branch teams, plan meetings, balance routine financials, and ensure compliance with internal policies.

Qualifications

• Prior customer service, human resources, office management, and accounting experience preferred.
• Accounting experience is a plus.
• Strong verbal and written communication skills.
• Ability to set and handle multiple priorities.
• Exceptional time management skills and punctuality.
• English; additional languages an advantage.

Responsibilities

• Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations.
• Human Resources, Finance and Sales support functions.
• Manage all office administrative activities, including daily mail and shipments, ordering of office supplies, and maintenance of office equipment.
• Provide support to Finance Shared Services with daily route paperwork, payroll processing, and customer inquiries.
• Perform daily balancing for the Route Accounting System and ensure documentation is complete.
• Assist HR with new hire paperwork, timecard tracking, and policy questions.
• Answer incoming calls and route them appropriately.
• Filing and record retention following policy.
• Plan, coordinate and organize meetings and events.
• Code and obtain GM approval for Operating Expenses.
• Support sales with Tell-Sell calling duties.
• Maintain records required for compliance with regulations.

Skills

Verbal and written communication

Multitasking

Time management

English language

Job description

• Organization: Red Bull Distribution Company
• Job type: Permanent

Company Description

The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and Red Bull Distribution Company’s (RBDC’s) Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility).

Job Description

MANAGING EXPECTATIONS

Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)

Human Resources, Finance and Sales support functions

EXECUTION

Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations

Provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries

Perform the Encompass Route Accounting System Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected

Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures.

Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions

Professionally answers all incoming office phone calls and ensures all calls are directed accordingly

Ensure proper filing and follow proper record retention policy of pertinent documents

Plan, coordinate and organize various meetings and events

Code and obtain GM approval for all Operating Expenses

Where applicable support sales with Tell-Sell calling duties

Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law

BUILDING SUCCESS

Work collaboratively across the organization and share best practices

Lead by example and adhere to Company standards & RB Values

Professional representation of the company and Red Bull brand when in the market

Qualifications

Prior customer service, human resources, office management, and accounting experience preferred

Accounting experienceis a plus

Strong verbal and written communication skills

Ability to set and handle multiple priorities

Exceptional time management skills and punctuality

English; additional languages an advantage

Additional Information

Red Bull Distribution Company, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law.