Office Administrator (Part Time)

Red Bull Distribution Company; Springfield (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

Red Bull Distribution Company is seeking an Office Administrator to provide general office support and coordinate between the local region and the Finance and HR Service Center. The role involves supporting the General Sales Manager, HR, Finance and Sales functions, and handling daily mail, supplies, and payroll related tasks.

The candidate will act as a liaison with HR and Finance, manage routine documentation, assist with recruiting and timekeeping, answer phones, file records, organize

Qualifications

• Experience in customer service or office administration.
• Experience in HR, payroll, or accounting is a plus.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in coordinating meetings and record keeping.

Responsibilities

• Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations.
• Provide HR, finance and sales support.
• Manage daily mail, deliveries, office supplies, and maintenance of office equipment.
• Process payroll and handle customer account inquiries in coordination with Finance Shared Services.
• Balance the Encompass Route Accounting System daily and collect documentation.
• Assist HR with new hire paperwork and timecard tracking.
• Answer incoming calls and manage filing and record retention.
• Plan meetings and events and code operating expenses for approval.
• Support sales with Tell-Sell calls and regulatory record maintenance as required.

Skills

Customer service

Human resources

Office management

Accounting

Job description

• Organization: Red Bull Distribution Company
• Job type: Permanent

Company Description

The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and Red Bull Distribution Company’s (RBDC’s) Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility).

Job Description

MANAGING EXPECTATIONS

Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)

Human Resources, Finance and Sales support functions

EXECUTION

Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations

Provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries

Perform the Encompass Route Accounting System Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected

Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures.

Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions

Professionally answers all incoming office phone calls and ensures all calls are directed accordingly

Ensure proper filing and follow proper record retention policy of pertinent documents

Plan, coordinate and organize various meetings and events

Code and obtain GM approval for all Operating Expenses

Where applicable support sales with Tell-Sell calling duties

Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law

BUILDING SUCCESS

Work collaboratively across the organization and share best practices

Lead by example and adhere to Company standards & RB Values

Professional representation of the company and Red Bull brand when in the market

Qualifications

Prior customer service, human resources, office management, and accounting experience preferred

Accounting experienceis a plus

Strong verbal and written communication skills

Ability to set and handle multiple priorities

Exceptional time management skills and punctuality

English; additional languages an advantage

Additional Information

Red Bull Distribution Company, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law.