Strategic Office & Operations Coordinator

Red Bull Distribution Company; Fort Wayne (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

Red Bull Distribution Company seeks an Office Administrator to manage daily clerical tasks, support HR and Finance, and coordinate office operations across the region. The role involves payroll-related activities, document management, and handling routine inquiries with a focus on accuracy and timely execution.

The OA will partner with the GSM and branch teams, plan meetings, balance routine financials, and ensure compliance with internal policies.

Qualifications

• Prior customer service, human resources, office management, and accounting experience preferred.
• Accounting experience is a plus.
• Strong verbal and written communication skills.
• Ability to set and handle multiple priorities.
• Exceptional time management skills and punctuality.
• English; additional languages an advantage.

Responsibilities

• Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations.
• Human Resources, Finance and Sales support functions.
• Manage all office administrative activities, including daily mail and shipments, ordering of office supplies, and maintenance of office equipment.
• Provide support to Finance Shared Services with daily route paperwork, payroll processing, and customer inquiries.
• Perform daily balancing for the Route Accounting System and ensure documentation is complete.
• Assist HR with new hire paperwork, timecard tracking, and policy questions.
• Answer incoming calls and route them appropriately.
• Filing and record retention following policy.
• Plan, coordinate and organize meetings and events.
• Code and obtain GM approval for Operating Expenses.
• Support sales with Tell-Sell calling duties.
• Maintain records required for compliance with regulations.

Skills

Verbal and written communication

Multitasking

Time management

English language

Job description

Red Bull Distribution Company seeks an Office Administrator to manage daily clerical tasks, support HR and Finance, and coordinate office operations across the region. The role involves payroll-related activities, document management, and handling routine inquiries with a focus on accuracy and timely execution.

The OA will partner with the GSM and branch teams, plan meetings, balance routine financials, and ensure compliance with internal policies.