Office Administrator (Part Time)

Red Bull Gruppe; Fort Wayne, Northern (IN, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

RedBull Distribution Company, Inc. is seeking an Office Administrator to provide general office support, act as liaison to Finance and HR Service Center, and support regional operations. The role emphasizes professionalism, accuracy, and teamwork to uphold RB values.

Ideal candidates will bring prior experience in customer service, office management, and basic accounting, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Prior customer service, HR, office management, and accounting experience preferred.
• Strong verbal and written communication skills.
• Ability to set and handle multiple priorities.
• Exceptional time management and punctuality.
• English; additional languages an advantage.

Responsibilities

• Provide general office support and clerical tasks.
• Serve as liaison between regional office and Finance/HR Service Center.
• Support the General Sales Manager and branch operations.
• Handle daily mail, shipments, office supplies, and equipment maintenance.
• Assist with payroll processing and customer account inquiries.
• Plan meetings and events; manage records and filing.
• Process route accounting documentation and HR process assistance.

Skills

Communication skills

Customer service

Office management

Accounting experience

Time management

Multitasking

HR experience

English proficiency

Job description

The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and RedBull Distribution Company’s (RBDC’s) Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility).

Areas that play to your strengths

• Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)
• Human Resources, Finance and Sales support functions
• Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations
• Provide support to the RedBull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries
• Perform the Encompass Route Accounting System Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected
• Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures.
• Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions
• Professionally answers all incoming office phone calls and ensures all calls are directed accordingly
• Ensure proper filing and follow proper record retention policy of pertinent documents
• Plan, coordinate and organize various meetings and events
• Code and obtain GM approval for all Operating Expenses
• Where applicable support sales with Tell-Sell calling duties
• Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law
• Work collaboratively across the organization and share best practices
• Lead by example and adhere to Company standards & RB Values
• Professional representation of the company and RedBull brand when in the market

• Prior customer service, human resources, office management, and accounting experience preferred
• Accounting experience is a plus
• Strong verbal and written communication skills
• Ability to set and handle multiple priorities
• Exceptional time management skills and punctuality
• English; additional languages an advantage

• Travel 0-10%
• Permanent

In your application we want to see your personal style - what makes you tick and why you think your next opportunity is here with us.

RedBull Distribution Company, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law.