EXECUTIVE ADMINISTRATIVE ASSISTANT

AppleOne Employment Services; Thousand Oaks (CA); Vor Ort; USD 75.000 - 83.000; Vollzeit

Zusammenfassung

AppleOne Employment Services in Thousand Oaks, CA is seeking an experienced Executive Administrative Assistant to provide high-level support to the CEO. The role demands polished organization, strong prioritization, and the ability to manage confidential matters with discretion.

You will optimize the CEO's time, coordinate complex schedules and travel, prepare presentations and briefing materials, and work closely with senior leadership in a fast-paced business services environment.

Qualifikationen

• 3+ years of EA experience supporting senior leadership.
• Advanced proficiency with Outlook, Excel, Word, and PowerPoint.
• Strong business writing, editing, and verbal communication skills.
• Experience creating polished presentations and business documents.
• Discretion with confidential information and high-priority projects.

Aufgaben

• Manage and prioritize the CEO’s calendar and schedule.
• Draft and prepare executive correspondence and materials.
• Take meeting notes and distribute action items.
• Support data organization and presentation development.
• Coordinate domestic and international travel and meetings.
• Handle confidential information and special projects.

Kenntnisse

Executive calendar management

Travel coordination

Executive correspondence

Notes/minutes

Data organization

Confidential information

MS Office suite

Communication skills

Tools

Adobe Acrobat

iCloud

AI productivity tools

Jobbeschreibung

Job Summary

A fast-paced business services organization is seeking an experienced Executive Administrative Assistant to provide high-level executive support to the CEO. This direct hire opportunity is ideal for a polished, highly organized professional who thrives in a visible role, enjoys managing complex priorities, and can serve as the operational backbone of the executive office.

The Executive Administrative Assistant will help optimize the CEO's time, keep priorities moving, and ensure meetings, communications, travel, presentations, and confidential matters are handled with accuracy and professionalism. This role offers strong exposure to executive leadership, a collaborative work environment, and the opportunity to make a meaningful impact by supporting key business operations at the highest level.

Key Responsibilities

• Manage and prioritize the CEO’s complex calendar, daily schedule, meeting flow, and time-sensitive commitments.
• Draft, edit, proofread, and prepare executive correspondence, reports, presentations, briefing materials, and business documents.
• Take detailed meeting notes, capture action items, and distribute accurate, professional meeting minutes.
• Conduct research, organize data, and support presentation development and business analysis using modern productivity tools.
• Coordinate domestic and international travel, executive meetings, lunches, events, and related logistics.
• Handle confidential information, special projects, administrative support, and occasional personal errands with discretion and professionalism.

Compensation and Benefits

• Salary range: $75,000 to $83,000 per year.
• Job type: Direct hire.

Required Qualifications and Skills

• Manage executive calendar priorities, meeting logistics, travel coordination, and daily CEO support.
• Prepare executive-level correspondence, presentations, reports, meeting notes, and briefing materials.
• Support data organization, research, and business document creation using Microsoft Office and productivity tools.
• Maintain confidentiality while supporting special projects and high-priority administrative needs.
• 3+ years of Executive Assistant experience supporting senior leadership.
• Advanced proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.
• Strong business writing, editing, proofreading, and verbal communication skills.
• Experience creating polished presentations and professional business documents.
• Strong note-taking skills with the ability to produce clear, accurate meeting minutes and action items.
• Experience using Adobe Acrobat, iCloud, and modern productivity software.
• Ability to support data analysis and presentation development using AI-enabled or modern productivity tools.
• High level of professionalism, discretion, organization, follow-through, and attention to detail.
• Ability to work effectively in a fast-paced environment with shifting priorities and confidential information.

Preferred Qualifications

• Experience supporting a CEO, President, Founder, or other C-suite executive.
• Experience coordinating both domestic and international travel.
• Strong comfort level with technology, AI tools, digital file management, and cloud-based collaboration platforms.
• Prior experience in a business services or professional office environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.