Office Administrator

AppleOne; Los Alamitos (CA); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Benefits package

Job summary

AppleOne Employment Services seeks an organized Office Administrator for a direct hire with a stable manufacturing company in Los Alamitos, CA. The role suits a bilingual or conversational Spanish administrative professional who enjoys variety and helping others in a fast-paced office.

The position covers daily operations, vendor coordination, HR administration, Excel reporting, and project support, with a focus on professionalism and follow-through. Good benefits are offered.

Qualifications

• 3 to 5 years of recent experience in receptionist, office assistant, office administrator, or administrative support in a professional corporate environment.
• Bilingual or conversational Spanish skills required.
• Strong proficiency with Microsoft Office Suite, especially Excel and document management.
• Highly organized, detail-oriented, and able to multitask in a fast-paced setting.
• Excellent written and verbal communication; able to handle confidential information discreetly.

Responsibilities

• Manage daily office administration, including mail, filing, supplies, and break room inventory.
• Coordinate vendor services for office and warehouse needs.
• Support HR tasks: interview scheduling, onboarding, employee files, events and training.
• Maintain spreadsheets, calendars, and reporting; manage electronic filing and records.
• Prepare announcements, respond to inquiries, and assist with events and projects.

Skills

Spanish bilingual

Excel

Microsoft Office

Organization

Communication

Multitasking

Confidentiality

Tools

Microsoft Office

Excel

Job description

Job Summary

We are seeking an organized and people-focused Office Administrator for a direct hire opportunity with a stable manufacturing company in Los Alamitos, CA. This role is ideal for a bilingual or conversational Spanish administrative professional who enjoys variety, takes pride in helping others, and can manage multiple priorities in a fast-paced office environment.

The Office Administrator will serve as the face of the company, supporting daily office operations, vendor coordination, employee communication, HR administration, and general administrative projects. This is a great opportunity to join a dependable organization with good benefits, supportive leadership, and a collaborative team culture where professionalism, follow-through, and a positive attitude are valued.

Key Responsibilities

• Manage daily office administration, including mail distribution, filing, service agreements, office supplies, kitchen supplies, and break room inventory.
• Coordinate vendor services for office and warehouse repairs, maintenance, mobile phones, business cards, and related administrative needs.
• Support HR activities, including interview scheduling, applicant tracking, onboarding coordination, personnel files, training schedules, labor law posters, and employee recognition programs.
• Maintain and update Excel reports, calendars, company car lease tracking, inventory data entry, labor surveys, census information, and business license or permit documentation.
• Prepare office announcements, respond to employee inquiries, support company events, and assist with other administrative projects as assigned.

Compensation and Benefits

• Salary range: $47,840.00 to $52,000.00 per year.
• Direct hire opportunity.
• Good benefits package.

Required Qualifications and Skills

• Coordinate front office operations, vendor communication, supplies, mail, and administrative records.
• Support HR administration, including interview scheduling, onboarding, employee files, events, and training coordination.
• Maintain accurate spreadsheets, reports, calendars, electronic files, and confidential documentation.
• Assist employees and internal teams with professional, timely, and customer service-oriented support.
• 3 to 5 years of recent experience in a receptionist, office assistant, office administrator, or administrative support role in a professional corporate environment.
• Bilingual or conversational Spanish skills required.
• Strong proficiency with Microsoft Office Suite, especially Excel and general document management.
• Experience organizing electronic files from multiple locations into a structured filing or records platform.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, dependable, and strong in follow-through.
• Ability to prioritize tasks, multitask effectively, and adapt in a fast-paced environment.
• Professional, positive, can-do attitude with strong people skills and a collaborative approach.
• Ability to handle confidential information with discretion.
• Resourceful, proactive, willing to learn, and comfortable adapting to new technologies and processes.

Preferred Qualifications

• Previous administrative experience in a manufacturing, distribution, warehouse, or corporate office environment.
• Experience supporting HR-related tasks such as onboarding, personnel files, applicant tracking, or employee events.
• Familiarity with vendor coordination, office supply management, facilities requests, or business license documentation.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.