Machine Shop Office Assistant

ADP, Inc.; Pennsylvania; On-site; USD 25,000 - 28,000; Full time

Job summary

ADP, Inc. is seeking a Machine Shop Office Assistant to support daily operations in our Pennsylvania facility. This role combines administrative duties with shop floor workflows, requiring strong organization and attention to detail in a fast-paced manufacturing office.

The ideal candidate will handle data entry, production tracking, order processing, and records management, while maintaining safety and quality in a busy shop environment. Office software proficiency is essential.

Qualifications

• High school diploma or equivalent is required; an associate degree is a plus.
• 1-2 years of clerical or administrative experience preferred.
• Experience in a machine shop or industrial setting is highly valued.
• Proficiency in Word, Excel, Outlook and basic ERP data entry.

Responsibilities

• Data entry and production tracking in ERP to ensure accurate work orders.
• Review work orders, generate shop workflows, track deadlines, and requisitions.
• Maintain neat digital and physical records of materials and orders.
• Follow safety procedures and keep the work area clean.

Skills

Data entry

Production tracking

Order processing

Records management

Safety procedures

Organization

Communication

Technical aptitude

Microsoft Office

ERP software

Education

High school diploma or equivalent

Associate degree in business administration or related field

Tools

MS Office

ERP software

Job description

Full-Time / Hourly | Reports to: Shop Manager

Schedule: Monday-Friday, 7:00 AM - 3:30 PM

Pay: $18.00 - $20.00 per hour

Position Summary

The Machine Shop Office Assistant plays a vital role in maintaining the daily efficiency of our manufacturing facility. This position balances traditional administrative responsibilities with shop-specific operational support and production personnel. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced industrial or manufacturing office environment.

Essential Duties and Responsibilities

• Data Entry & Production Tracking:Enter operational metrics into ERP software to ensure accurate work orders.
• Order Processing:Review work orders, generate internal shop workflows, track deadlines, and generate material requisitions.
• Records Management:Maintain neat digital and physical file records of material and work orders.
• Followsafety procedures and maintain a clean work area

Qualifications & Skills

• Education:High school diploma or equivalent required; Associate degree in business administration or related field is a plus.
• Experience:1-2 years of clerical or administrative experience; prior experience working in a machine shop, manufacturing facility, or industrial setting is highly preferred.
• Software Proficiency:Strong skills in Microsoft Office (Word, Excel, Outlook); or production management/ERP software is highly valued.
• Communication:Excellent professional phone etiquette, verbal communication, and written communication skills.
• Technical Aptitude:Ability to quickly learn job-specific manufacturing terminology, software systems, and data logging procedures.
• Organization:Proven ability to multi-task, prioritize duties, meet daily project deadlines, and manage time independently.
• Strong attention to detail and quality

Physical Requirements & Working Conditions

• Primarily an office-based role but requires walking into the machine shop area regularlywhere standard manufacturing noise and environmental conditions exist.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times (e.g., handling delivery boxes or heavy file boxes).
• Reliable attendance and positive work ethic