Machine Shop Office Assistant

BELL-MARK; Pennsylvania; On-site; USD 25,000 - 28,000; Full time

Job summary

BELL-MARK is seeking a Machine Shop Office Assistant to support daily manufacturing operations. The role blends administrative tasks with shop-floor coordination, requiring strong organization and the ability to work in a fast-paced environment.

The ideal candidate has 1–2 years of clerical experience, a high school diploma (associate degree a plus), and proficiency in Microsoft Office or ERP software. Office-based with shop-area exposure, and standard daytime hours.

Qualifications

• High school diploma or equivalent required; Associate degree in business administration is a plus.
• 1–2 years of clerical or administrative experience; experience in a machine shop or manufacturing setting preferred.
• Strong skills in Microsoft Office or ERP software; ability to learn manufacturing terminology and data logging procedures.

Responsibilities

• Data Entry & Production Tracking: Enter metrics into ERP to ensure accurate work orders.
• Order Processing: Review work orders, generate shop workflows, track deadlines, and requisitions.
• Records Management: Maintain neat digital and physical records of material and work orders.
• Follow safety procedures and maintain a clean, organized work area.

Skills

Data entry

Production tracking

Order processing

Records management

Communication

Organization

Attention to detail

Education

High school diploma

Associate degree in business administration

Tools

ERP software

Microsoft Office

Job description

Full-Time / Hourly | Reports to: Shop Manager

Schedule: Monday-Friday, 7:00 AM - 3:30 PM

Pay: $18.00 - $20.00 per hour

Position Summary

The Machine Shop Office Assistant plays a vital role in maintaining the daily efficiency of our manufacturing facility. This position balances traditional administrative responsibilities with shop-specific operational support and production personnel. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced industrial or manufacturing office environment.

Essential Duties and Responsibilities

• Data Entry & Production Tracking:Enter operational metrics into ERP software to ensure accurate work orders.
• Order Processing:Review work orders, generate internal shop workflows, track deadlines, and generate material requisitions.
• Records Management:Maintain neat digital and physical file records of material and work orders.
• Followsafety procedures and maintain a clean work area

Qualifications & Skills

• Education:High school diploma or equivalent required; Associate degree in business administration or related field is a plus.
• Experience:1-2 years of clerical or administrative experience; prior experience working in a machine shop, manufacturing facility, or industrial setting is highly preferred.
• Software Proficiency:Strong skills in Microsoft Office (Word, Excel, Outlook); or production management/ERP software is highly valued.
• Communication:Excellent professional phone etiquette, verbal communication, and written communication skills.
• Technical Aptitude:Ability to quickly learn job-specific manufacturing terminology, software systems, and data logging procedures.
• Organization:Proven ability to multi-task, prioritize duties, meet daily project deadlines, and manage time independently.
• Strong attention to detail and quality

Physical Requirements & Working Conditions

• Primarily an office-based role but requires walking into the machine shop area regularlywhere standard manufacturing noise and environmental conditions exist.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times (e.g., handling delivery boxes or heavy file boxes).
• Reliable attendance and positive work ethic