Administrative Office Coordinator

Manufacturing Inc; Holyoke (MA); On-site; USD 26,139 - 37,229; Full time

Benefits offered by this job

Diverse Work Environment

Professional Development

Comprehensive Wellness

Performance Rewards

Skill Advancement

Stability

Modern Workspace

Job summary

A manufacturing company in Holyoke is seeking an organized Administrative Office Coordinator to manage the reception area and support production teams. You will greet visitors, handle deliveries, and maintain important production logs in Excel. The ideal candidate has prior experience in a busy administrative role, strong communication skills, and a proactive approach. This role offers a steady Monday–Friday schedule with competitive pay starting at $23/hour along with comprehensive benefits.

Qualifications

• Prior experience in an administrative role within an industrial setting.
• Intermediate to advanced proficiency in Excel.
• Exceptional communication skills with executives and staff.

Responsibilities

• Managing front reception desk, greeting visitors and handling deliveries.
• Maintaining production trackers and inventory logs.
• Coordinating internal meetings and room setups.
• Overseeing office supply procurement.
• Assisting HR with onboarding paperwork.
• Streamlining communication between the front office and manufacturing.

Skills

Organizational skills

Communication skills

Proficiency in Excel

Problem-solving skills

Job description

We are looking for a highly organized AdministrativeOffice Coordinator to serve as the heartbeat of our bustling manufacturing administrative headquarters. This isn't your typical "sit-and-wait" desk job; you will be the primary point of contact for our vendors, clients, and floor supervisors, managing a high-volume reception area with professional flair. As our AdministrativeOffice Coordinator, you will bridge the gap between our production teams and executive leadership, ensuring that data stays organized in Excel and our daily operations run without a hitch. If you are a multitasking pro who enjoys the energy of an industrial environment, this AdministrativeOffice Coordinator role is your next great career move.

Whats in it for You?

We value the administrative professionals who keep our engines turning. Here is what we offer:

• Diverse Work Environment: Experience the unique intersection of corporate professional services and large-scale industrial production.
• Professional Development: Gain insider knowledge of manufacturing logistics and supply chain management.
• Comprehensive Wellness: Full access to premium medical, dental, and vision plans from day one.
• Performance Rewards: Monthly and quarterly eligibility for our incentive recognition bonus program.
• Skill Advancement: Company-sponsored workshops to master advanced Excel functions and project management software.
• Stability: Enjoy a steady Monday–Friday schedule within a growing, recession-resistant industry.
• Modern Workspace: A newly renovated reception suite designed for efficiency and comfort.

Responsibilities Include

• Managing the front reception desk, including greeting visitors, handling security badges, and directing deliveries.
• Maintaining complex production trackers and inventory logs using Excel to ensure data accuracy for the plant manager.
• Coordinating internal meetings, including room setup, catering for client visits, and agenda distribution.
• Overseeing office supply procurement and vendor relations to ensure the administrative team has everything they need.
• Assisting the HR and Safety departments with document filing, new hire onboarding paperwork, and compliance tracking.
• Streamlining office workflows to improve communication between the front office and the manufacturing floor.

Skills & Qualifications

• Prior experience in an administrative or high-traffic reception role, preferably within an industrial or logistics setting.
• Intermediate to advanced proficiency in Excel, including the ability to manage spreadsheets, use basic formulas, and format data.
• Exceptional communication skills with the ability to interact professionally with both executives and shop-floor personnel.
• Strong organizational habits and the ability to pivot between tasks in a fast-paced environment.
• Reliability, punctuality, and a proactive approach to problem-solving.

Competitive Pay: Compensation is determined by candidate experience, education, certifications, and specific job-related skills. $23/hr

Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program. Access to training and development to expand your technical certifications.

Apply Today! Ready to take the next step in your manufacturing career? Join a team that values technical expertise!

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status.