Office Administrator & Mailroom Coordinator

ARCXIS; Thousand Oaks (CA); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Tuition reimbursement

Vision insurance

Job summary

ARCXIS located in Thousand Oaks, CA, is seeking an Administrative Assistant to support daily office operations in a fast-paced environment. You will handle phones, filing, data entry, and collaborate with departments to keep operations running smoothly; proficiency in Microsoft Office and QuickBooks is a plus.

This is a full-time, on-site role with comprehensive benefits. The ideal candidate will be a team player with strong attention to detail, capable of delivering timely information and

Qualifications

• Must be competent in Microsoft Office; QuickBooks experience a plus.
• Must be a team player with strong attention to detail and able to work independently.
• Proven track record delivering timely and accurate information in a fast-paced environment.
• HVAC/Contracting experience a plus but we will train.
• Excellent critical thinking, problem solving, mathematical skills and sound judgment.
• Strong business acumen and ability to interface with executive management.

Responsibilities

• Answer telephones, direct calls, and take messages.
• Perform administrative duties including printing documents, photocopying, faxing.
• Maintain and update filing, inventory, mailing, and database systems.
• Interact with other departments when needed to complete tasks.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders.
• Process and manage company forms and paperwork and mailings.
• Perform other related duties as required and assigned.
• Demonstrate behaviors aligned with the organization’s culture and values.

Skills

Attention to detail

Team player

Strong communication

Fast-paced environment

Customer service

Tools

Microsoft Office

QuickBooks

Job description

ARCXIS located in Thousand Oaks, CA, is seeking an Administrative Assistant to support daily office operations in a fast-paced environment. You will handle phones, filing, data entry, and collaborate with departments to keep operations running smoothly; proficiency in Microsoft Office and QuickBooks is a plus.

This is a full-time, on-site role with comprehensive benefits. The ideal candidate will be a team player with strong attention to detail, capable of delivering timely information and