Administrative & Operations Assistant

Arclin; Richmond (VA); On-site; USD 38,000 - 54,000; Full time

Job summary

Arclin is seeking an Administrative Assistant to provide comprehensive administrative and coordination support across Sales, Marketing, Product Management, and Business Operations in the Richmond area. The role covers calendar management, meeting logistics, vendor interactions, expense processing, and preparation of presentations and business materials.

The ideal candidate is organized, detail-oriented, and able to communicate effectively with internal and external stakeholders, with 2–4 years

Qualifications

• 2–4 years of administrative or office support experience.
• Strong organizational skills with multiple priorities.
• Excellent verbal and written communication and professional demeanor.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to learn procurement, expense, ERP, SharePoint, and related systems.
• Experience with scheduling, invoices, POs, and expense processing preferred.
• Able to work independently and as part of a team; good follow-through and discretion.
• High school diploma required; associate degree preferred.

Responsibilities

• Provide administrative support to Sales, Marketing, Product Management, and Business Operations teams.
• Coordinate calendars, meetings, and business activities for team members.
• Handle vendor interactions, expense processing, purchasing, and invoicing.
• Prepare PowerPoint presentations, spreadsheets, and other documents.
• Schedule candidate interviews and coordinate with interviewers and hiring managers.
• Maintain organized files and records; support SharePoint access requests.
• Support broader North America operations as needed.

Skills

Organization & multitasking

Communication skills

Detail-oriented

Microsoft Office

Professional demeanor

Education

High school diploma

Associate degree preferred

Tools

Outlook

Excel

Word

SharePoint

ERP systems

Job description

Arclin is seeking an Administrative Assistant to provide comprehensive administrative and coordination support across Sales, Marketing, Product Management, and Business Operations in the Richmond area. The role covers calendar management, meeting logistics, vendor interactions, expense processing, and preparation of presentations and business materials.

The ideal candidate is organized, detail-oriented, and able to communicate effectively with internal and external stakeholders, with 2–4 years