Part Time Executive Assistant

Beacon Hill Staffing Group, LLC; Newton (MA); On-site; USD 41,000 - 48,000; Part time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Part-Time Executive Assistant to support senior leadership in a dynamic, fast-paced environment in Newton, MA. This role blends traditional executive support with light office coordination and offers high visibility across leadership and key stakeholders.

The ideal candidate is highly organized, proactive, and discreet, with strong communication skills. Flexible schedule is 20–25 hours per week, onsite, with start ASAP and calendar-driven duties

Qualifications

• 2-4 years of executive assistant or administrative experience preferred (strong junior candidates considered)
• Proficiency in Google Workspace
• Highly proactive with strong organizational and multitasking skills
• Ability to handle confidential information with discretion
• Excellent communication and interpersonal skills
• Positive, professional, and service‑oriented approach

Responsibilities

• Manage complex scheduling, calendar coordination, and travel arrangements for senior executives
• Support presentation preparation and occasional personal administrative tasks
• Oversee day-to-day office coordination, including vendors, supplies, and catering
• Communicate with board members and coordinate logistics as needed
• Plan and support meetings and events, including scheduling and execution
• Track and process expenses and administrative documentation

Skills

Excellent communication

Organizational skills

Discretion with confidential info

Proactive

Tools

Google Workspace

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Title: Part‑Time Executive Assistant (Temporary); Location: Newton, MA (100% Onsite); Schedule: Monday‑Friday, ~9:00 AM - 12:00 PM (flexible start time); Hours: 20‑25 hours/week; Duration: Long‑term temporary; Start: ASAP; Compensation: $30‑$35/hour based on previous experience.

Overview

A growing, technology-driven organization is seeking a Part‑Time Executive Assistant to support senior leadership in a dynamic and fast-paced environment. This role combines traditional executive support with light office coordination and offers high visibility across leadership and key stakeholders.

Position Summary

The ideal candidate is highly organized, proactive, and able to anticipate needs while managing sensitive information with discretion. This role requires a polished communicator who can effectively interact with internal teams, board members, and external partners while maintaining a professional and positive presence.

Key Responsibilities

• Manage complex scheduling, calendar coordination, and travel arrangements for senior executives
• Support presentation preparation and occasional personal administrative tasks
• Oversee day-to-day office coordination, including vendors, supplies, and catering
• Communicate with board members and coordinate logistics as needed
• Plan and support meetings and events, including scheduling and execution
• Track and process expenses and administrative documentation

Qualifications

• 2-4 years of executive assistant or administrative experience preferred (strong junior candidates considered)
• Proficiency in Google Workspace
• Highly proactive with strong organizational and multitasking skills
• Ability to handle confidential information with discretion
• Excellent communication and interpersonal skills
• Positive, professional, and service‑oriented approach

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)