Junior Executive Assistant

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Discretionary bonus

Vacation and personal days

401K match

Company laptop

Hybrid schedule

Pantry

Stocked pantry

Job summary

Beacon Hill Staffing Group, LLC is partnered with a leading investment bank in Midtown Manhattan to hire a Temporary to Permanent Junior Executive Assistant to Chiefs. The role starts in early September and follows a hybrid schedule—onsite Monday through Thursday, Fridays remote.

Responsibilities include complex calendar management for the CEO, COO, CFO and CAO, travel coordination including international flights, handling confidential information, and supporting across the organization.

Qualifications

• Bachelor's degree preferred.
• 2+ years of executive administrative experience.
• Finance or investment banking experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• High attention to detail and strong accountability.
• Discretion handling sensitive information.

Responsibilities

• Partner closely with Senior Executive Assistant to manage daily operations (for CEO, COO, CFO, CAO, etc).
• Complex calendar management, scheduling, and prioritization of meetings
• Serve as backup/extension to Senior EA during absences or high-volume periods
• Coordinate complex travel including international and private aviation
• Handle confidential information with discretion
• Build relationships across all levels of the organization
• Communicate with executives, board members, clients, and stakeholders
• Provide occasional personal assistant support (errands, coffee, lunch, car service, flights)

Skills

Strong organizational skills

Excellent written and verbal communic

Prioritize and meet deadlines

Attention to detail

Discretion handling sensitive info

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a leading investment bank located in Midtown, Manhattan is looking for a Temporary to Permanent Junior Executive Assistant to Chiefs to join their team. This position will start by early September and will operate on a hybrid schedule - Monday - Thursday onsite, Fridays remote. Hours are 9:00 AM - 5:30 PM with flexibility for OT.

Responsibilities

• Partner closely with Senior Executive Assistant to manage daily operations (for CEO,COO, CFO, CAO, etc)
• Complex calendar management, scheduling, and prioritization of meetings
• Serve as backup/extension to Senior EA during absences or high-volume periods
• Coordinate complex travel including international and private aviation
• Handle confidential information with discretion
• Build relationships across all levels of the organization
• Communicate with executives, board members, clients, and stakeholders
• Provide occasional personal assistant support (errands, coffee, lunch, car service, flights)

Qualifications

• Bachelor's degree preferred
• 2+ years of executive administrative experience
• Finance or investment banking experience preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking skills
• Ability to prioritize and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• High attention to detail and strong accountability
• Discretion handling sensitive information

Compensation

• Up to 95K base (no paid overtime when perm)
• Discretionary bonus
• 20 vacation days
• 2 personal days
• day off for volunteering
• Small Employee contribution to benefits
• 401K match - 3 or 4% match
• stocked pantry
• company issued laptop plus backpack

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)