Construction Office Assistant

Veterans Contracting LLC; Rahway (NJ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Flexible schedule

Job summary

A construction company is seeking a dependable Construction Office Assistant in Rahway, New Jersey. This role supports daily office operations, including filing, payroll, and audit preparation. Ideal candidates should have prior administrative experience, strong organizational skills, and proficiency in Microsoft Office applications. The position requires professionalism and the ability to manage confidential information in a fast-paced environment. Join our team and help us maintain efficient office operations while contributing to our construction projects.

Qualifications

• Prior administrative or office assistant experience required.
• Strong organizational skills and attention to detail.
• Good communication and phone etiquette.
• Proficient in Microsoft Excel, Word, and Teams.
• Reliable, punctual, and able to manage multiple tasks.
• Ability to handle confidential information professionally.

Responsibilities

• Answer phones and take messages in a professional manner.
• File and organize office records (paper and digital).
• Assist with payroll hour entry and timekeeping support.
• Help prepare and organize documentation for audits.
• Perform data entry and maintain accurate records.
• Support office staff with administrative tasks.

Skills

Organizational skills

Communication

Attention to detail

Microsoft Excel

Microsoft Word

Microsoft Teams

Job description

Benefits

• Flexible schedule

Position Summary

We are seeking a dependable, organized, and detail-oriented Construction Office Assistant to support daily office operations. This role will assist with filing, payroll hour tracking, audit preparation, phone coverage, and general administrative tasks. The ideal candidate is professional, accurate, and comfortable working in a fast-paced construction office environment.

Key Responsibilities

• Answer phones and take messages in a professional manner
• File and organize office records (paper and digital)
• Assist with payroll hour entry and timekeeping support
• Help prepare and organize documentation for audits (payroll, insurance, union, etc.)
• Perform data entry and maintain accurate records
• Support office staff with administrative tasks using Microsoft Excel, Word, and Teams
• Maintain confidentiality of payroll and company documents
• Assist with general office organization and day-to-day operations

Qualifications

• Prior administrative or office assistant experience required
• Strong organizational skills and attention to detail
• Good communication and phone etiquette
• Proficient in Microsoft Excel, Word, and Teams
• Reliable, punctual, and able to manage multiple tasks
• Ability to handle confidential information professionally

Preferred Experience

• Experience in a construction office or contractor environment strongly preferred

Familiarity with

• Crew timecards / payroll hours
• Job paperwork and filing systems
• Audit backup documentation
• Union or insurance paperwork (a plus)