Office Administrator & Camp Registrar

Crestwood Country Day Camp; Melville (NY); Sur place; USD 42 000 - 52 000; Plein temps

Résumé du poste

Crestwood Day Camp and School is seeking an energetic Office Administrator and Camp Registrar to support daily operations and enrollment processes at our Melville site. You will manage databases, handle parent inquiries, process payments, and assist both camp and school staff to ensure a smooth, welcoming experience for families.

The role combines administrative excellence with front-line customer service, requiring strong communication, attention to detail, and the ability to juggle multiple

Qualifications

• Experience in office administration or office management in education or camp settings.
• Proficiency with Google Docs and Microsoft Office; comfortable using spreadsheets.
• Experience with database management and generating reports.
• Excellent written and verbal communication; strong phone etiquette.
• Ability to manage multiple tasks in a fast-paced environment and handle confidential information.

Responsabilités

• Registration - Manage Database for leads and enrollments
• Manage Camp Group Requests
• Customer Service - phone and face to face
• Sales - engage, entice and accommodate prospective customers
• Customer Financials - billing and invoicing
• Marketing - Writing and creating marketing materials
• Clerical Work as needed
• Assist both camp and school staff
• Assist in supervision and/or care of students or campers if needed.
• Additional Tasks, Projects and Responsibilities as needed to be assigned by Directors or Associate Directors

Connaissances

Office administration

Customer service

Phone etiquette

Multitasking

Attention to detail

Confidentiality

Outils

Google Docs

Microsoft Office Suite

Database management

Description du poste

Crestwood Day Camp and School has a rich history of fostering growth, learning, and fun for children through engaging summer programs and educational activities. With over 70 years of experience, we are dedicated to teaching essential skills that contribute to success and happiness in life, creating memorable experiences for every child and family we serve.

Job Overview:

We are seeking an energetic and detail-oriented Office Administrator and Camp Registrar to join our dynamic team. This pivotal role combines administrative excellence with camp registration responsibilities, ensuring smooth daily operations and a seamless experience for families. The ideal candidate will excel in managing databases, customer service, handling parent requests, sales, marketing, handling confidential information, and supporting team management efforts—all while maintaining a lively and positive work environment.

Duties:

• Registration - Manage Database for leads and enrollments
• Manage Camp Group Requests
• Customer Service - phone and face to face
• Sales - engage,entice and accommodate prospective customers and others
• Customer Financials - billing and invoicing
• Marketing - Writing and creating marketing materials
• Clerical Work as needed
• Assist both camp and school staff
• Assist in supervision and/or care of students or campers if needed.
• Additional Tasks, Projects and Responsibilities as needed to be assigned by Directors or Associate Directors

Requirements (preferred)

• Proven experience in office administration or office management roles within educational or camp settings.
• Strong proficiency in Google Docs or Microsoft Office Suite (Word, Excel, Outlook) , Database Management, along with experience using spreadsheets for data organization.
• Comfortable learning new software and database tools and generating reports
• Excellent communication skills—both verbal and written—and exceptional phone etiquette.
• Ability to handle multiple tasks efficiently while maintaining attention to detail in a fast-paced environment.
• Strong organizational skills with the ability to manage tasks and confidential information discreetly.

Hours:

8:30 AM to 5:00 PM

Join us to be part of a vibrant community dedicated to enriching lives through meaningful experiences! This paid position offers an exciting opportunity to develop your skills in office management while contributing directly to the success of our camp programs.