Administrative Assistant

Western Camps, Inc.; Sanger (CA); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Paid holidays

401(k)

Meals during summer

Discounted camp tuition

Job summary

Western Camps, Inc. in Sanger, CA is hiring an Administrative Assistant for Camp Office. This full-time, year-round, on-site position supports front desk operations, enrollment, recordkeeping, and family communications, with summer duties.

You will enter camper applications in CampMinder, manage rosters, handle supplies and events, and assist with communications and end-of-season reports. Salary is $17.50/hour with a Monday–Friday schedule and some summer weekends.

Qualifications

• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Comfort juggling shifting priorities in a fast-paced environment.
• Proficiency with Google Workspace (Gmail, Google Sheets, Google Docs).

Responsibilities

• Answer phone calls and emails from parents about applications, forms, payments, sessions, and camp policies.
• Serve as a year-round point of contact for families, vendors, and staff.
• Prepare and distribute announcements and paperwork for staff and families.
• Help send daily camper emails to families during summer.
• Enter camper applications and maintain accurate rosters and records in CampMinder.
• Upload camper forms, evaluations, and leadership comments to camper files.
• Document incidents and track camper medications, valuables, and forms.
• Maintain organized digital and paper filing systems and archive records.
• Assist with onboarding paperwork and background check processing for seasonal staff.
• Track inventory and order office, program, and health center supplies.
• Receive, reconcile, and store incoming shipments and packages.
• Keep storage areas clean and organized.
• Help coordinate logistics for large events and camp opening and closing days.
• Track petty cash and maintain accurate records.
• Support directors and leadership with scheduling, documentation, and follow-up.
• Help prepare staff training and orientation materials.
• Manage lost and found and contact parents about recovered items.
• Prepare end-of-season reports.

Skills

Organization

Communication

Discretion

Time management

Google Workspace

Tools

CampMinder

Google Workspace

Job description

About this position

About Western Camps, Inc.

Western Camps, Inc. is a mission-driven organization dedicated to providing meaningful outdoor, educational, and recreational experiences for individuals, families, and groups. Operating under the names Wonder Valley Ranch Resort, Wonder Valley Outdoor Education Center, and River Way Ranch Camp, we offer a range of programs and services that emphasize personal growth, environmental stewardship, and community connection.

Located in the foothills near Sanger, California, our facilities are situated within close proximity to Sequoia National Park, offering a unique setting that combines natural beauty with accessibility. With a long-standing commitment to safety, integrity, and excellence, Western Camps, Inc. strives to create environments where guests, students, and staff feel welcomed, supported, and inspired.

We value collaboration, professionalism, and a strong work ethic, and we are proud of the positive impact our programs have on the people and communities we serve. Join our team and enjoy meaningful work, great benefits, and perks that make every shift rewarding!

6450 Elwood Rd. Sanger, CA 93657

Job Title: Administrative Assistant for Camp Office

River Way Ranch Camp | Sanger, CA (On-Site)

6450 Elwood Rd. Sanger, CA, 93657

Full-Time, Year-Round | Hourly, Non-Exempt | $17.50/hour

Schedule: e.g., Monday–Friday; extended hours and some weekends in summer

Love staying organized and being the person everyone counts on? Join our year-round camp office team.

River Way Ranch Camp is looking for a detail-oriented Administrative Assistant to keep our office running smoothly all year. This is a full-time office and front desk role with real variety: data entry and recordkeeping, customer service with camp families, supply ordering, and event logistics. Off-season, you'll focus on enrollment, records, and family communication. In summer, the energy picks up and you'll be at the center of camper records, parent calls, and opening and closing day operations.

No two days look the same, and you'll see the direct impact of your work on campers, families, and staff.

What You'll Do

Front Office and Family Communication

• Answer phone calls and emails from parents about applications, forms, payments, sessions, and camp policies
• Serve as a year-round point of contact for families, vendors, and staff
• Prepare and distribute announcements and paperwork for staff and families
• Help send daily camper emails to families during summer

Enrollment, Data Entry, and Recordkeeping

• Enter camper applications and maintain accurate rosters and records in CampMinder and related systems
• Upload camper forms, evaluations, and leadership comments to camper files
• Document incidents and track camper medications, valuables, and forms
• Maintain organized digital and paper filing systems and archive records according to retention policies
• Assist with onboarding paperwork and background check processing for seasonal staff

Supplies, Inventory, and Logistics

• Track inventory and order office, program, and health center supplies through the purchase order process
• Receive, reconcile, and store incoming shipments and packages
• Keep storage areas clean and organized
• Help coordinate logistics for large events and camp opening and closing days

Administrative and Financial Support

• Track petty cash and maintain accurate records
• Support directors and leadership with scheduling, documentation, and follow-up
• Help prepare staff training and orientation materials
• Manage lost and found and contact parents about recovered items
• Prepare end-of-season reports

What We're Looking For

• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication skills
• Ability to handle confidential information with discretion
• Comfort juggling shifting priorities in a fast-paced environment
• Proficiency with Google Workspace (Gmail, Google Sheets, Google Docs)

Nice to Have

• Prior experience in an office, administrative, receptionist, or customer service role
• Experience with CampMinder or similar camp registration or database software

Why You'll Love Working Here

• Benefits, e.g., health insurance, paid time off, paid holidays, 401(k)
• Perks, e.g., meals during summer, discounted camp tuition, beautiful outdoor setting
• Stable, year-round position with a team that values your work

Work Environment and Physical Requirements

• Work in both indoor office and outdoor camp settings, including high summer temperatures, noise, and outdoor elements
• Ability to lift up to 40 lbs, with or without reasonable accommodation
• Ability to remain alert for extended periods and respond appropriately to emergencies

The pay range for this role is:

17.50 - 17.50 USD per hour(Western Camps, Inc.)

Share this Job: