Office Administrator — Billing & Operations

W; Darien (CT); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

401(k) with company match

Paid time off

Job summary

Davis-Ulmer Family of Companies is seeking an Office Administrator to support the Darien, CT team. You will manage office systems, assist with billing and payments, and provide responsive admin support to customers and employees.

The role requires strong organization and communication, proficiency in Microsoft Office, and the ability to handle multiple priorities in a fast-paced environment. This is an on-site position with competitive compensation and benefits.

Qualifications

• High school diploma or GED required.
• Minimum 1 year of administrative experience.
• Strong communication and customer-service skills.
• Proficient with Microsoft Office and common software.
• Valid driver’s license required.

Responsibilities

• Answer phones, provide information, and transfer calls as needed.
• Assist with customer billing for installations, recurring contracts and service work.
• Assist with employee time entry for payroll processing.
• Process incoming checks and prepare bank deposits.
• Process ACH, wire, and credit card payments.
• Process invoices from subcontractors, vendors, and suppliers.
• Complete prequalification and qualification forms and scan documents.
• Assist with credit card reconciliations.
• Contact customers regarding invoice status and collections.
• Obtain purchase orders numbers, tax-exempt forms, and insurance certificates.

Skills

Communication skills

Time management

Organizational skills

Interpersonal skills

Driver's license

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe

AX

Oracle

Procurement applications

Job-booking applications

Job description

Davis-Ulmer Family of Companies is seeking an Office Administrator to support the Darien, CT team. You will manage office systems, assist with billing and payments, and provide responsive admin support to customers and employees.

The role requires strong organization and communication, proficiency in Microsoft Office, and the ability to handle multiple priorities in a fast-paced environment. This is an on-site position with competitive compensation and benefits.