Executive Office Administrator — Billing & Coordination

Australia-Employment; Marlborough (MA); On-site; USD 28,000 - 37,000; Full time

Job summary

Jobot seeks an Office Administrator in Marlborough, MA to support the President with administrative operations, financial tracking, and executive communications. This on-site, permanent role requires meticulous data entry, billing oversight, and calendar coordination.

You will prepare reports in Word/Excel, manage invoices and expenses, and serve as a liaison between internal teams and external clients, ensuring confidentiality and accuracy in all communications.

Qualifications

• Proficient in Microsoft Office and billing software.
• Attention to detail with financial data.
• Strong written and verbal communication with executives and clients.
• Discretion handling confidential information.

Responsibilities

• Invoice processing: Generate, review, and send client invoices while tracking accounts receivable.
• Expense tracking: Reconcile credit card statements and executive expenses.
• Financial data entry: Maintain records of payments, billing cycles, and budgets.
• Dispute resolution: Resolve client billing discrepancies efficiently.

Skills

Microsoft Office

Billing software

Attention to detail

Communication skills

Discretion

Tools

QuickBooks

FreshBooks

Microsoft Outlook

Job description

Jobot seeks an Office Administrator in Marlborough, MA to support the President with administrative operations, financial tracking, and executive communications. This on-site, permanent role requires meticulous data entry, billing oversight, and calendar coordination.

You will prepare reports in Word/Excel, manage invoices and expenses, and serve as a liaison between internal teams and external clients, ensuring confidentiality and accuracy in all communications.