Administrative Assistant - Billing & Payroll

Integrated Protection Services; City of Rochester (NY); On-site; USD 30,307 - 35,817; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) with company match

Paid time off

Job summary

Davis-Ulmer Family of Companies in Rochester, NY is seeking an Administrative Assistant to support billing, payroll processing, and general office tasks. The role requires strong organization, attention to detail, and the ability to manage multiple priorities while delivering excellent customer service.

Key duties include generating invoices, processing payroll, maintaining records, and responding to inquiries.

Qualifications

• High school diploma or equivalent required.
• Associate degree or relevant coursework preferred.
• Prior experience in administrative, billing, or payroll support roles preferred.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new software systems.
• Excellent written and verbal communication skills.

Responsibilities

• Provide billing support, including generating, reviewing, and processing customer invoices for accuracy and timeliness.
• Process payroll, ensuring accurate time entry, records, and adherence to deadlines.
• Perform general office and administrative support to keep daily operations running smoothly.
• Maintain organized records, files, and documentation in both physical and electronic systems.
• Respond to internal and external inquiries in a professional and timely manner.
• Assist with data entry, reporting, and reconciliation as needed.
• Support cross-functional teams and coordinate with other departments to resolve issues.
• Perform other administrative duties as assigned.

Skills

MS Office

Organizational skills

Communication

Billing support

Payroll support

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Payroll software

Accounting software

Job description

Davis-Ulmer Family of Companies in Rochester, NY is seeking an Administrative Assistant to support billing, payroll processing, and general office tasks. The role requires strong organization, attention to detail, and the ability to manage multiple priorities while delivering excellent customer service.

Key duties include generating invoices, processing payroll, maintaining records, and responding to inquiries.