Admin & Finance Coordinator (QuickBooks + EDI)

Snackios; Clifton (NJ); On-site; USD 38,000 - 58,000; Full time

Job summary

Snackios in Clifton, New Jersey is seeking an Office Administrator Assistant to support day-to-day operations, manage records, and coordinate administrative and financial tasks. The role requires proficiency with QuickBooks Online and EDI systems to ensure accurate processing of invoices, payments, and reconciliations.

The ideal candidate will demonstrate strong organizational skills, attention to detail, and professionalism in communications with customers, vendors, and internal teams.

Qualifications

• Strong organizational skills and attention to detail.
• Experience with QuickBooks Online.
• Experience with EDI systems.
• Ability to manage accounts payable and receivable.

Responsibilities

• Perform daily administrative and office support tasks.
• Maintain accurate company records, files, and documentation.
• Manage AP and AR activities as needed.
• Enter and review financial information in QuickBooks Online.
• Assist with invoicing, payments, billing, and reconciliations.
• Process and monitor EDI transactions and resolve discrepancies.
• Coordinate with customers, vendors, and internal teams.
• Assist with order entry, shipping documentation, and other business records.
• Maintain confidential and accurate financial information.
• Support management and other departments with administrative tasks.

Skills

Organizational skills

Attention to detail

Communication

Time management

Tools

QuickBooks Online

EDI systems

Job description

Snackios in Clifton, New Jersey is seeking an Office Administrator Assistant to support day-to-day operations, manage records, and coordinate administrative and financial tasks. The role requires proficiency with QuickBooks Online and EDI systems to ensure accurate processing of invoices, payments, and reconciliations.

The ideal candidate will demonstrate strong organizational skills, attention to detail, and professionalism in communications with customers, vendors, and internal teams.