Office Administrator and Scheduler Great Pay and Nice People

RETROFIT EXPRESS INC; Los Angeles (CA); In loco; USD 42.000 - 54.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k) opt-in after 3 months

In-person position

Descrizione del lavoro

RETROFIT EXPRESS INC in Canoga Park, CA is seeking an Office Admin support and Scheduler to join our small, growth-focused team. This full-time role runs Monday through Friday, 8:00 AM to 5:00 PM, and you will support the owner, office manager, and inspectors by coordinating schedules, handling calls and emails, and generating basic estimates and invoices.

We offer a 401(k) option after three months, a friendly work environment, and opportunities for pay raises based on reliability and

Competenze

• Must be highly reliable and consistently on-time
• Proficient in MS Outlook, Word, and Excel
• Type a minimum of 45 WPM
• Highly organized with strong follow-up skills
• Attention to detail and accuracy
• Able to multi-task and meet deadlines

Mansioni

• Assist owner, office manager, and senior staff
• Interface with inspectors and installers for daily schedules and updates
• Field phone calls and emails from customers
• Manage main email inbox and distribute messages
• Schedule inspections and work
• Generate estimates and invoices
• Track multiple concurrent jobs and follow up
• Apply for city permits
• Light filing

Conoscenze

MS Outlook

MS Word

Excel

Typing 45 WPM

Organization

Communication

Strumenti

QuickBooks

Descrizione del lavoro

Hello, and thank you for taking the time to review our job posting.

Seeking the right person to be a part of the continued growth and success of this small but exceptional business, working in our office in the position of Office Admin support and Scheduler. Full-Time, Monday through Friday 8:00AM – 5:00 PM.

We’re a well-established company that inspects residential and commercial properties. Opportunity for pay-raises as you demonstrate your reliability and skills, and are able to carry out responsibilities with less guidance from senior staff. 401K opt-in available after three months. We do not offer health insurance at this time.

You’ll be working with a friendly and easygoing staff in a positive and harmonious work environment. The right candidate should also have a friendly and easy‑to‑work‑with personality, be open and approachable, thrive on human connection, and be able to work seamlessly alongside team members to support a positive environment. We pride ourselves on honesty and integrity (truly, it’s not just a slogan), and as a result continue to grow due to word‑of‑mouth referrals. Integrity and consistently great work is rewarded here.

The right candidate should be a natural conversationalist who genuinely enjoys interacting with new and existing clients daily. Someone who brings a warm, empathetic approach to every conversation, and is able to maintain long‑term, positive relationships with clients.

Requires strong organizational skills, with great attention to detail. A sense of humor is a plus (We’re serious about work, but we have fun too).

Benefits:

• 401(k)
• 401K opt-in available after three months

Responsibilities include:

• Assisting company owner, office manager, and senior staff
• Interfacing with inspectors and installers (to provide daily schedules, job updates and changes)
• Fielding phone calls and emails from customers
• Managing main email inbox and distributing/forwarding messages to other staff as necessary
• Scheduling inspections and work
• Generating estimates and invoices
• Tracking multiple concurrent jobs, and following-up on items in a timely manner
• Applying for city permits
• Light filing

Qualifications:

• Must possess a high-degree of responsibility, and consistently be at work on-time. Dependable and reliable (If you're a person who can't do this, this position isn't for you)
• Proficient in MS Outlook, Word, and Excel
• Type a minimum of 45 WPM
• Must be highly organized and able to follow-up. Utilization of Microsoft Outlook calendar, or other task‑tracking programs
• Detail‑oriented. Attention to detail and accuracy
• Able to multi‑task and prioritize work
• Able to work independently and manage your own workflow in order to complete tasks and meet deadlines
• Must enjoy talking on the phone with clients (an outgoing people person)
• Excellent verbal and written communication skills (including great grammar and proofreading)
• Possess strong critical thinking skills
• Have a sincere interest in learning new things, and expanding your knowledge, abilities, and awareness
• Be able to own up to mistakes/take responsibility (If you're a person who can't do this, this position isn't for you)
• QuickBooks experience preferred but not necessary

Probably best if you're within an easy commute of the Canoga Park area since this is an in‑person position.

Before being hired: Must provide professional references Must pass a background check

We know the job search process is time and energy consuming and can be stressful. We appreciate your interest and your time.

Thank you.