Office Administrator

California Closets; Inglewood (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

PTO days and paid holidays

401K retirement plan with companymatch

Cell phone stipends at some locations

Transportation provided to job sites

Discounts on luxury products

Promotional opportunities

Job summary

California Closets is seeking an Office Administrator to coordinate office tasks, accounts payable/receivable, and payroll for a company-owned location. You will work with operations teams to ensure timely, accurate service and to support revenue processes.

The role focuses on financial data entry, system maintenance, and internal customer support, with Monday–Friday hours and a $23–$25/hour pay range based on experience.

Qualifications

• 1–2 years of administrative experience in construction or home renovations/improvement.
• Experience with payroll legislation and automated accounting systems preferred.
• Able to perform 10-key and data entry quickly and accurately.
• Familiarity with GL coding and calendar management/ regional scheduling.

Responsibilities

• Provide administrative support to CCO leadership and local operations.
• Process mail and distribute correspondence; maintain records.
• Support accounts payable/receivable, payroll, and month-end close activities.
• Enter customer payments into Salesforce and Kinetic; manage Greensky balance payments.
• Bill and close out jobs in systems; ensure revenue recognition accuracy.
• Generate weekly/bi-weekly reports and support commission processing.

Skills

Administrative experience

Payroll knowledge

10-key data entry

GL coding

Calendar management

Data accuracy

Education

Associate degree in business administration/accounting

Tools

Salesforce

Kinetic

SalesForce CXT

Job description

Company Description

Founded in 1978, California Closets has built a reputation as the leader and design authority in premium space management, delivering custom-designed organizational solutions and exceptional service. We believe home is more than just a place — it should be a source of creativity, comfort, and connection. From beautiful walk-in closets and entertainment centers to versatile pantries and home offices, we design custom storage solutions that add value to your life and home by making space for what belongs. Think of it as ‘practical magic.’

Job Description

The Office Administrator is primarily responsible for coordinating office administrative tasks, accounts payable / receivable, and payroll functions for the company-owned location. This position works closely with all operation's teams and is responsible for providing complete, accurate and timely services.

Job Highlights

• We're located on 709 Hindry Ave | Los Angeles, CA 90301
• The schedule for this position is Monday-Friday 7am to 3:30pm with flexibility needed.
• The pay for this position is between $23 - $25/hour based on experience.

What We Offer

• Health insurance – Medical, Dental, and Vision
• PTO days and paid holidays
• 401K retirement plan with company match
• Transportation from company’s location to and from customer job sites will be provided
• Company tools and PPE provided
• Day shift hours
• Grow your career with us – many promotional opportunities available
• Working with luxury products and 100% custom builds
• Generous company discounts
• Referral bonuses
• Some locations provide cell phone stipends

Essential Functions

Office & Operational Administration

• Serve as an administrative support resource for the CCO leadership team and local operations.
• Process incoming mail and distribute correspondence appropriately.
• Maintain organized electronic and physical office records.
• Other duties or special projects as required by General or Office Manager
• Frequent one on one contact with customers, sales team, and all internal departments to oversee efficiency and client satisfaction throughout the organization

Financial & Business Process Support

• Support month-end reporting activities (including closing of A/R and confirmation of posted transactions) and operational data validation.
• Support job administration activities, including maintaining required documentation and ensuring data accuracy within company systems.
• Enter all customer payments (deposits, progress payments, and balances) into SalesForce accounts and also into Kinetic
• Process Greensky (customer financing) balance payments
• Create daily bank deposit batches in Kinetic
• Close out jobs in SalesForce, verifying revenue accuracy based on contracted amount and any change orders, and ensuring it meets required revenue recognition standards
• Scan and upload signed, job certificate of completion into appropriate SalesForce account
• Perform a week and month-end reconciliation of installed revenue in partnership with centralized shared services group.
• Bill all closed out jobs in Kinetic
• Responsible for all accounts receivable activity/entries, including delinquent accounts, along with accurate reporting and communication.
• Process Design Consultant commission in SalesForce CXT, ensuring commission accuracy, once jobs are closed and paid in full.
• Produce a bi-weekly commission report for GM approval.

Customer & Team Support

• Foster positive working relationships with customers, sales teams, and internal departments.
• Assist in resolving administrative issues impacting customer satisfaction.
• Support insurance certificate (COI) requests and annual updates.
• Promote a culture aligned with company values and service standards.
• Identify opportunities to improve administrative processes, workflows, and operational efficiency.
• Support the implementation of new systems, tools, and standardized processes.
• Maintain compliance with company policies, procedures, and documentation requirements.

Qualifications

• 1-2 years of experience of administrative experience in construction and/or in the home renovations/improvement industry.
• Associate degree related to business administration / accounting from an accredited college or university preferred.
• Experience and/or knowledge of payroll legislation and automated accounting systems.
• Ability to work quickly and accurately 10-key and data entry.
• Familiar with GL Coding.
• Calendar management / regional scheduling experience preferred.

Additional Information

We are an equal opportunity employer. We E-Verify.

All your information will be kept confidential according to EEO guidelines.