Office Administrator- 3657233

AMS Staffing Inc.; Sacramento (CA); Hybrid; USD 130,000 - 160,000; Full time

Benefits offered by this job

Referral bonus

Job summary

AMS Staffing Inc. is seeking a senior-level Office Administrator to oversee operations across three offices in Portland, Sacramento, and Seattle.

The role demands strong leadership, staff development, and the ability to manage day-to-day operations in a fast-paced professional services environment. This hybrid position requires a Bachelor's degree, experience managing multi-office settings, and excellent communication to partner with regional leadership.

Qualifications

• Bachelor's degree required; extensive leadership experience may substitute.
• Experience managing and developing teams in a multi-office setting.
• Strong communication, organization, and leadership skills.

Responsibilities

• Oversee day-to-day operations across three regional offices.
• Supervise and develop 15–17 support staff.
• Coordinate onboarding/offboarding and regional projects.
• Partner with regional leadership to resolve staffing and operational issues.
• Ensure consistency of policies and best practices across offices.

Skills

People leadership

Operations management

Multi-office management

Communication skills

Staff development

Education

Bachelor's degree

Associate's degree

Job description

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Office Administrator

Salary/Payrate: $130,000-$160,000 base + bonus and benefits

Work Environment: Hybrid, 4 days in office / 1 day remote

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

Our client is seeking a senior-level Office Administrator to oversee operations across three offices in Portland, Sacramento, and Seattle. This is a high-visibility leadership role responsible for ensuring smooth day-to-day operations, leading and developing support staff, and partnering with regional leadership to manage the needs of a complex, multi-office environment.

The ideal candidate will bring a strong background in office operations, people leadership, and professional services. Candidates from environments such as Big 4 accounting, consulting, financial services, legal, or other complex professional services organizations are encouraged to apply.

Key Responsibilities

• Oversee day-to-day operations across three regional offices, ensuring efficient and consistent processes.
• Supervise, coach, mentor, and develop approximately 15-17 support staff.
• Manage staff assignments, workload distribution, training, and professional development.
• Understand employees' professional goals and help identify opportunities for growth and development.
• Coordinate onboarding and offboarding activities, including ID reviews and other operational requirements.
• Serve as the regional point of contact for Centers of Excellence initiatives, including furniture, IT rollouts, marketing events, and other office projects.
• Partner closely with regional leadership to identify and resolve operational and staffing issues.
• Support consistent policies, procedures, and best practices across all three offices.
• Participate in weekly or biweekly meetings with other Office Administrators to share challenges, solutions, and best practices.
• Act as a key resource for employees and leadership regarding office operations and administrative needs.
• Lead operational projects and initiatives that improve the employee and office experience.
• Ensure offices are organized, professional, and operating effectively.

Qualifications

• Bachelor's degree required.
• Associate's degree may be considered for an exceptional candidate with highly relevant experience.
• Significant experience managing and developing teams.
• Experience managing a multi-office environment or a large office with a substantial support staff.
• Strong background in office, business, or professional services operations.
• Proven ability to manage competing priorities in a fast-paced, complex environment.
• Strong communication, organizational, problem-solving, and leadership skills.
• Ability to build strong relationships with employees, leadership, and cross-functional teams.
• Experience working in a professional services environment is highly preferred.