Professional Services Office Administrator (Washington, DC, USA)

Talent Focus Executive Search and Consulting; Washington (District of Columbia); On-site; USD 75,000 - 95,000; Full time

Job summary

Talent Focus is seeking an experienced Office Administrator to oversee Washington, DC operations for a leading professional services firm. You will manage office operations, HR administration and vendor relationships, ensuring a compliant, efficient and client-focused environment for employees and guests.

Ideal candidates have a Bachelor's in HR or Business Administration and 10+ years in HR, office management or operations in a professional services setting.

Qualifications

• Bachelor's degree in HR, business administration or related discipline.
• 10+ years' experience in HR, office management, operations or business administration.
• Experience in a professional services environment is essential.
• Strong knowledge of HR practices, employment legislation and employee relations.

Responsibilities

• Lead the day-to-day operations of the office, ensuring a professional, efficient and productive working environment.
• Manage the employee lifecycle, including onboarding, offboarding, employee relations and HR administration.
• Support performance management, employee development and benefits administration.
• Ensure compliance with employment legislation and company policies.
• Coordinate office facilities, vendors, maintenance, purchasing and space planning.
• Manage office budgets, operational reporting and administrative processes.
• Act as the key liaison between the office and senior leadership.
• Maintain HR records and handle confidential information with discretion.
• Identify opportunities to improve operational efficiency and implement best practices.
• Support office events, business initiatives and cross-functional projects.

Skills

Office management

HR administration

Employee relations

Stakeholder management

Microsoft Office

HRIS

Education

Bachelor's degree in HR/Business Administration

Tools

HRIS platforms

Microsoft Office

Job description

Professional Services Office Administrator

I Location: Washington, DC (On-site)

About the Opportunity

Talent Focus is partnering with a leading professional services firm to recruit an experienced Office Administrator to oversee the day-to-day operations of its Washington, DC office.

This is a pivotal role combining office management, human resources and business operations, ensuring the office runs efficiently while delivering an exceptional experience for employees and clients.

Key Responsibilities

• Lead the day-to-day operations of the office, ensuring a professional, efficient and productive working environment.
• Manage the employee lifecycle, including onboarding, offboarding, employee relations and HR administration.
• Support performance management, employee development and benefits administration.
• Ensure compliance with employment legislation and company policies.
• Coordinate office facilities, vendors, maintenance, purchasing and space planning.
• Manage office budgets, operational reporting and administrative processes.
• Act as the key liaison between the office and senior leadership.
• Maintain HR records and handle confidential information with discretion.
• Identify opportunities to improve operational efficiency and implement best practices.
• Support office events, business initiatives and cross-functional projects.

About You

We're looking for a proactive and highly organized professional who enjoys balancing people, operations and administration.

You’ll ideally have:

• Bachelor's degree in Human Resources, Business Administration or a related discipline.
• 10+ years' experience in HR, office management, operations or business administration.
• Experience within a professional services environment is essential.
• Strong knowledge of HR practices, employment legislation and employee relations.
• Experience managing office operations, facilities and administrative functions.
• Excellent organizational, communication and stakeholder management skills.
• Proficiency with Microsoft Office and HRIS platforms.
• The ability to manage multiple priorities while maintaining exceptional attention to detail and confidentiality.

Why Apply?

This is an excellent opportunity to join a respected professional services organization, where you'll play a key role in supporting both the people and operational success of a busy office. You'll work closely with senior leadership while helping to foster a collaborative, high-performing workplace culture.