Office Manager/Accounting Support

TrueChoicePack; West Chester (Chester County); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k)

Paid time off

Job summary

TrueChoicePack in West Chester, OH seeks an experienced Office Manager/Accounting Support to oversee office and accounts operations, including invoicing, A/P, A/R, payroll and HR support.

The role emphasizes strong leadership, ERP and MS Office skills, and the ability to coordinate meetings, manage databases, and maintain confidential records. You will liaise with staff, suppliers and clients to ensure smooth operations.

Qualifications

• Associate degree in business or accounting or equivalent experience.
• 2–3 years of office management and accounting experience.
• Proficiency in MS Office suite (Word, Excel, PowerPoint).
• Familiarity with ERP accounting software.
• Strong knowledge of generally accepted accounting principles.

Responsibilities

• Enter invoices, bills and verify and process payments.
• Receive payments from customers and manage A/R and A/P for discrepancies or collections.
• Coordinate meetings, organize events and travel arrangements.
• Order office supplies and manage inventory.
• Handle correspondence, complaints, and inquiries.
• Prepare letters, presentations, and reports for business needs.
• Maintain efficient office systems and procedures.
• Ensure health and safety compliance and confidentiality.
• Support HR by maintaining records and coordinating interviews.
• Track timesheets, overtime, and employee leave.
• Oversee daily office operations and building maintenance.

Skills

Office management

Accounting

Accounts payable

Accounts receivable

Payroll

MS Office

ERP systems

Communication

Data management

Education

Associate degree in business or accounting

Tools

ERP systems

MS Office

Job description

West Chester, United States | Posted on 07/21/2025

We are seeking a highly skilled and organized Office Manager/Accounting Support to oversee the efficient functioning of our Office and Accounts operations. Candidate will be responsible for day-to-day accounting activities coordinating meetings, managing databases, and facilitating smooth communication within the organization. Additionally, handle financial tasks, including invoice generation, A/P, A/R, payroll and basic accounting duties. Candidate will serve as a key point of contact for staff, suppliers, and clients, ensuring excellent relationships and effective collaboration. As an integral part of our team, candidate will contribute to maintaining up-to-date administrative procedures and supporting the organization's HR function. The ideal candidate will possess exceptional leadership abilities, possess proficiency in various software packages, and have a strong understanding of accounting principles and processes.

Key Responsibilities

• Coordinate and organize meetings, ensuring all necessary arrangements are made.
• Enter allinvoices, bills and verify and process payments.
• Receivepayments from customers and manage activities of A/R and A/P for anydiscrepancies or collections .
• Organize companyevents and conferences, ensuring their successful execution. Arrangetransportation and accommodations as required.
• Order officesupplies, stationery, and other essential items for the office.
• Handlecorrespondence, complaints, and queries promptly and professionally.
• Prepareprofessional letters, presentations, and reports to meet business needs .
• Implement andmaintain efficient office administrative systems and procedures .
• Ensure compliancewith health and safety policies, promoting a safe work environment.
• Maintain strictconfidentiality of executive-level communications and activities.
• Utilize a rangeof software packages, including ERP systems, to streamline operations.
• Attend meetingswith senior management, providing valuable insights and updates.
• Assist theorganization's HR function by keeping personnel records up to date andcoordinating interviews.
• Collect, confirm,and process timesheets, overtime, and track employee vacation and sick time .

Job Duties/ Responsibilities

We are seeking a highly skilledand organized Office Manager/Accounting Support to oversee the efficientfunctioning of our Office and Accounts operations. Candidate will beresponsible for day-to-day accounting activities coordinating meetings,managing databases, and facilitating smooth communication within theorganization. Additionally, handle financial tasks, including, invoicegeneration, A/P, A/R, payroll and basic accounting duties. Candidate will serveas a key point of contact for staff, suppliers, and clients, ensuring excellentrelationships and effective collaboration. As an integral part of our team, candidatewill contribute to maintaining up-to-date administrative procedures andsupporting the organization's HR function. The ideal candidate will possessexceptional leadership abilities, possess proficiency in various softwarepackages, and have a strong understanding of accounting principles andprocesses.

• Support Company’s accounting functions like generate invoicesand handle accounting tasks such as accounts payable and accounts receivableusing ERP system .
• Enter allinvoices, bills and verify and process payments.
• Receivepayments from customers and manage activities of A/R and A/P for anydiscrepancies or collections .
• Manage databases and ensure accurate data storage and retrieval.
• Organize companyevents and conferences, ensuring their successful execution. Arrangetransportation and accommodations as required.
• Order officesupplies, stationery, and other essential items for the office.
• Handlecorrespondence, complaints, and queries promptly and professionally.
• Prepareprofessional letters, presentations, and reports to meet business needs .
• Act as a liaison between staff, suppliers, and clients,fostering positive relationships.
• Implement andmaintain efficient office administrative systems and procedures .
• Coordinate training for new employees, developing effectivetraining programs.
• Ensure compliancewith health and safety policies, promoting a safe work environment.
• Maintain strictconfidentiality of executive-level communications and activities.
• Utilize a rangeof software packages, including ERP systems, to streamline operations.
• Attend meetingswith senior management, providing valuable insights and updates.
• Assist theorganization's HR function by keeping personnel records up to date andcoordinating interviews.
• Collect, confirm,and process timesheets, overtime, and track employee vacation and sick time .
• Oversee daily operations and maintenance ofthe office building.

Requirements

Education and Experience:

• An associate degree in business or accounting or similardegree or experience.
• Minimum of 2-3 years of experience as an Office Managerand accountingassistant ,demonstrating proficiency in office management tasks.
• Proficiency in MS Office suite, including Word, Excel, andPowerPoint.
• Familiarity with accounting software such as ERP systemsand other relevant software.
• Strong knowledge of generally accepted accounting andbookkeeping principles and procedures.

Skill Sets:

• Strong analytical skills with a keen attention to detail.
• Proven proficiency in Microsoft Office applications,including Excel, Word, and PowerPoint. Experience using QuickBooks andfamiliarity with various computer systems.
• Exceptional problem-solving skills, with the ability toidentify issues and propose effective solutions.
• Ability to thrive in a fast-paced environment, managingmultiple tasks and priorities simultaneously.
• Excellent communication skills, both written and verbal,enabling effective interaction with various stakeholders.
• Strong interpersonal skills to collaborate with customers,vendors, and service providers, ensuring the collection of necessaryinformation for bids and quotes.
• Outstanding problem-solving abilities, approachingchallenges creatively and finding efficient resolutions.
• Exceptional multitasking and time managementskills, enabling effective coordination and prioritization of tasks .

• 401(k)
• Paidtime off

Job Type: Full-time

Pay: $40,000.00- $50,000.00 per year

Schedule:

• 8 hourshift
• Mondayto Friday

Ability to Relocate: WestChester, OH 45069: Relocate before starting work (Required)