Office Administrator

Public Job Source USA; United States; On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Attendance bonus

Job summary

Job Source USA, Inc. is seeking an Office Administrator to support daily operations in a fast-paced environment in Omaha, NE. The role covers scheduling, dispatching, documentation, invoicing, data entry, and general office administration, working closely with management, customers, and technicians.

Pay is $20.00/hour on a Mon-Fri, 8:00-5:00 schedule, with temp-to-hire prospects. A $350 attendance bonus applies for perfect attendance in the first 30 days.

Qualifications

• 4-5 years of Office Administrator experience
• Strong organizational and time-management skills
• Experience with invoicing and collections
• Experience with scheduling and dispatching

Responsibilities

• Coordinate daily office activities and operations
• Capture and maintain accurate customer information
• Assist regional managers with job activity entry into PSA
• Schedule and dispatch technicians and service vehicles
• Communicate with customers and technicians
• Prepare business correspondence
• Manage scheduling and appointments
• Conduct customer follow-up calls
• Prepare and process invoices accurately
• Assist with collections and communicate with accounts receivable
• Process and type inventories
• Perform data entry using company-approved software
• Maintain accurate job documentation and records
• Maintain office supply inventory and place orders
• Assist management with improving office systems and procedures
• Assist with online reviews and marketing-related tasks
• Help ensure the office is properly staffed, equipped, and supplied
• Assist with HR-related administrative functions and reporting

Skills

Office administration

Multitasking

Microsoft Office

Excel

Communication skills

Education

High School Diploma or Equivalent

Tools

PSA system

CRM

Job description

Description

$20.00/hour Temp-to-Hire

About This Opportunity

The Office Administrator will support the daily operations. This position requires someone with strong administrative experience who can handle multiple responsibilities in a fast-paced environment.

The position will work closely with management, customers, and technicians and will be responsible for scheduling, dispatching, documentation, invoicing, collections, customer follow-up, data entry, and general office administration.

Bonus Opportunity

• $350 Attendance Bonus for perfect attendance during the first 30 days

Assignment Details

Pay: $20.00/hour

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Overtime: Potential Overtime, but not often

Assignment Type: Temp-to-Hire

Pre Employment Requirements

• Drug Screen Required
• Background Check Required
• High School Diploma or Equivalent Required
• Client Interview Required
• Must be able to communicate in English

Responsibilities

• Coordinate daily office activities and operations
• Capture and maintain accurate customer information
• Assist regional managers with job activity entry into PSA
• Schedule and dispatch technicians and service vehicles
• Communicate with customers and technicians
• Prepare business correspondence
• Manage scheduling and appointments
• Conduct customer follow-up calls
• Prepare and process invoices accurately
• Assist with collections and communicate with accounts receivable
• Process and type inventories
• Perform data entry using company-approved software
• Maintain accurate job documentation and records
• Maintain office supply inventory and place orders
• Assist management with improving office systems and procedures
• Assist with online reviews and marketing-related tasks
• Help ensure the office is properly staffed, equipped, and supplied
• Assist with HR-related administrative functions and reporting

Dress Code

• Business casual and appropriate. No holes, rips, or excessively casual clothing.

Requirements

• 4-5 years of Office Administrator experience
• Strong administrative and office management experience
• Strong organizational and time-management skills
• Strong written and verbal communication skills
• Ability to multitask and prioritize responsibilities
• Ability to work effectively in a fast-paced office environment
• Strong attention to detail and accuracy
• Experience with invoicing and collections
• Experience with scheduling and/or dispatching
• Comfortable communicating directly with customers
• Proficient with Microsoft Office
• Strong Excel skills
• Experience with PowerPoint
• Comfortable learning and working with technology and office software
• Familiarity with standard office equipment

Benefits

Benefits are available once hired onto the client's payroll:

• Medical, dental, and vision insurance
• 401(k) with employer matching
• Benefits begin the first of the month following 60 days on the client's payroll
• Company-paid holidays
• Annual vacation time

Note:

Candidates should ask during the interview for additional details regarding benefit coverage.

Office

Job Source USA, Inc. 8406 Park Drive, Omaha, NE 68127 1 block south of Q Street on 84th Street

Se Habla Español. Video interviews are also available.

Direct Contact

Diana Pantoja: 402-932-5294

Dzyre Tate-Dortch: 402-905-9102

Equal Opportunity Employer Statement

Job Source USA, Inc. is an Equal Opportunity Employer (EOE), including Veterans and individuals with disabilities. We are committed to providing employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, or veteran status.