Office Admin: Dispatch, Invoicing & Scheduling (Temp-to-Hire)

Public Job Source USA; United States; On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Attendance bonus

Job summary

Job Source USA, Inc. is seeking an Office Administrator to support daily operations in a fast-paced environment in Omaha, NE. The role covers scheduling, dispatching, documentation, invoicing, data entry, and general office administration, working closely with management, customers, and technicians.

Pay is $20.00/hour on a Mon-Fri, 8:00-5:00 schedule, with temp-to-hire prospects. A $350 attendance bonus applies for perfect attendance in the first 30 days.

Qualifications

• 4-5 years of Office Administrator experience
• Strong organizational and time-management skills
• Experience with invoicing and collections
• Experience with scheduling and dispatching

Responsibilities

• Coordinate daily office activities and operations
• Capture and maintain accurate customer information
• Assist regional managers with job activity entry into PSA
• Schedule and dispatch technicians and service vehicles
• Communicate with customers and technicians
• Prepare business correspondence
• Manage scheduling and appointments
• Conduct customer follow-up calls
• Prepare and process invoices accurately
• Assist with collections and communicate with accounts receivable
• Process and type inventories
• Perform data entry using company-approved software
• Maintain accurate job documentation and records
• Maintain office supply inventory and place orders
• Assist management with improving office systems and procedures
• Assist with online reviews and marketing-related tasks
• Help ensure the office is properly staffed, equipped, and supplied
• Assist with HR-related administrative functions and reporting

Skills

Office administration

Multitasking

Microsoft Office

Excel

Communication skills

Education

High School Diploma or Equivalent

Tools

PSA system

CRM

Job description

Job Source USA, Inc. is seeking an Office Administrator to support daily operations in a fast-paced environment in Omaha, NE. The role covers scheduling, dispatching, documentation, invoicing, data entry, and general office administration, working closely with management, customers, and technicians.

Pay is $20.00/hour on a Mon-Fri, 8:00-5:00 schedule, with temp-to-hire prospects. A $350 attendance bonus applies for perfect attendance in the first 30 days.