Office Administrator

Five Stones Research Corporation; Sherwood Park (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

Five Stones Research Corporation, headquartered in Huntsville, AL, seeks an Office Administrator to support daily operations, greet visitors, manage events, and handle clerical tasks. A strong hospitality background and US citizenship are required.

The role requires 5+ years of experience, 2+ years in hospitality, and eligibility to obtain a DoD security clearance. Proficiency with Microsoft Office and reliability for daily office duties are essential.

Qualifications

• Minimum of 5 years related experience, including at least 2 years hospitality experience.
• US citizenship required.
• Ability to obtain and maintain DoD Security Clearance.
• Must be 18 years or older with reliable transportation.

Responsibilities

• Greet visitors following security protocol and issue badges.
• Perform clerical duties and support daily office operations.
• Plan, organize, and execute monthly luncheons and events.
• Coordinate with vendors, speakers and internal teams for events.
• Answer calls and route messages professionally.
• Prepare and submit expense reports.

Skills

Office administration

Customer service

Event coordination

Education

Bachelor’s Degree

DoD security clearance eligibility

Tools

Microsoft Office

Job description

Office Administrator
Position Overview Type: Full-Time
Location: Huntsville, AL
Travel: None expected
Clearance: Department of Defense (DoD) Secret security clearance, or the ability to obtain one.
Work Authorization: U.S. Citizenship required

Summary/Objective
Five Stones Research Corporation (5SRC) is seeking energetic candidates to join our established and growing Huntsville-headquartered team.

Essential Functions

• Professionally greets visitors following security protocol by signing in vendors, customers, and various visitors with a pleasant demeanor, issuing badges and notifying personnel of visitor arrivals
• Assists Corporate HQ staff by performing any combination of clerical duties requiring general knowledge and application of various work methods and procedures that may be complex
• Leads planning, organizing, and executing of monthly luncheons and other events from start to finish
• Manages event setup, breakdown and cleanup, maintaining a tidy and professional environment
• Coordinates with vendors, speakers, and internal teams to ensure smooth event operations
• Answers and routes incoming phone calls, delivers messages with polite professionalism
• Prepares and submits expense reports
• Performs routine errands including shopping for office supplies, picking up food orders, and completing other authorized deliveries to support daily office operations
• Maintains professionalism and cleanliness of office daily by stocking refrigerator, wiping counters, tidying conference rooms and common areas, emptying trash, re-stocking office and bathroom supplies, etc.
• Sorts and distributes incoming and outgoing mail and packages
• May prepare, manage, and disburse office forms
• May assist with editing and proofreading documents
• May assist with filing and other administrative office duties
• Uses Microsoft Office suite for email, budget tracking, and managing conference room calendars

Required Education and Experience

• Minimum of 5 years of related experience to include at least 2 years of hospitality experience
• US Citizenship Required
• Ability to obtain and maintain DoD Security Clearance (if necessary).
• Candidate must be 18 years or older and have access to reliable transportation to support the job duties listed above

Preferred Qualifications:

• Bachelor’s Degree
• Prior experience working with government contracting organizations
• Prior experience organizing and executing events/luncheons in a professional setting

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Qualifications

Experience

Required

Minimum of 5 years of related experience to include at least 2 years of hospitality experience

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.