Office Manager

Five Stones Research Corporation / 5SRC; Huntsville (AL); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

401(k) Matching

Health Insurance

Life Insurance

Paid Time Off

Tuition Reimbursement

Job summary

Five Stones Research Corporation (5SRC) in Huntsville seeks an experienced administrative professional to support executive-level tasks and government programs. The role emphasizes handling sensitive information, travel coordination, and calendar management.

Required: U.S. citizenship and active DoD Secret clearance; strong proficiency with Microsoft Office and government procedures. On-site position with comprehensive benefits package.

Qualifications

• Active US citizenship is required.
• Active DoD Secret level clearance or higher is required.
• High school diploma or higher, with extensive administrative experience.
• Experience supporting executive-level correspondence and calendar management.

Responsibilities

• Prepare, review, and coordinate executive level correspondence.
• Coordinate CUI/FOUO and classified information handling procedures.
• Train and advise junior administrative staff.
• Manage government records and travel processes.
• Develop and maintain administrative schedules and calendars.
• Handle government correspondence procedures.
• Utilize government task management systems.
• Research, review, and prepare briefing materials.
• Apply time-management procedures in daily activities.
• Operate Microsoft Office suite (Outlook, Excel, Word, PowerPoint).
• Communicate effectively via phone, email, and in person.

Skills

Executive communication

Administrative leadership

CUI/FOUO handling

Travel coordination

Calendar management

Documentation planning

Verbal and written communication

Meeting support preparation

Education

BA/BS and 4 years experience in administrative/business field

AA and 6 years experience in administrative/business field

HS Diploma or equivalent and 10 years administrative/business field

3 years experience in mid-executive level support

Tools

Microsoft Office

Job description

Position Overview Type: Full-Time, Exempt
Location: Huntsville, AL
Travel: None expected
Clearance: Active Department of Defense (DoD) Secret Security Clearance
Work Authorization: U.S. Citizenship required

Summary/Objective
Five Stones Research Corporation (5SRC) is seeking energetic candidates to join our established and growing Huntsville-headquartered team.

Essential Functions

• Expert in preparing, reviewing, and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• Excellent communication skills to include phone, email, verbal.

Required Education and Experience

• One of the following combinations of education and experience:
• BA/BS and 4 years' experience in administrative/business field.
• AA and 6 years’ experience in administrative/business field.
• HS Diploma or equivalent and 10 years’ administrative/business field.
• 3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration.
• Expert preparing, reviewing and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• US Citizenship Required; Minimum of an active Interim DoD Secret Clearance or higher.

What We Offer:

• 401(k) Matching
• Company Events
• Employee Recognition Programs
• Health Insurance
• Life Insurance
• Paid Time Off
• Performance Incentives
• Student Loan Repayment
• Tuition Reimbursement
• Vision Insurance

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Qualifications

Education

Required

High School or better.

Experience

Required

One of the following combinations of education and experience:

• BA/BS and 4 years' experience in administrative/business field
• AA and 6 years’ experience in administrative/business field
• HS Diploma or equivalent and 10 years’ administrative/business field

Must have 3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration.

Licenses & Certifications

Required

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.