DoD-Clearance Eligible Office & Events Coordinator

Five Stones Research Corporation; Huntsville (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Five Stones Research Corporation in Huntsville, AL is seeking a Junior Office Administrator to join our team onsite. Responsibilities include greeting visitors, coordinating events, and handling daily office operations in a DoD environment with security requirements.

The role requires at least 1 year of related experience, U.S. citizenship, and the ability to obtain DoD clearance. A Bachelor’s degree is preferred, along with strong organizational and communication skills.

Qualifications

• Minimum of 1 year of related experience.
• Prior work experience in the hospitality industry.
• U.S. Citizenship Required.
• Ability to obtain and maintain DoD Security Clearance.
• Candidate must be 18 years or older and have access to reliable transportation to support the job duties listed above.
• Prior experience organizing and executing events/luncheons in a professional setting.
• Prior experience working with government contracting organizations.

Responsibilities

• Greet visitors following security protocol by signing in vendors, customers, and visitors with a pleasant demeanor, issuing badges and notifying personnel of visitor arrivals.
• Plan, organize, and execute monthly luncheons and other events from start to finish, including setup, breakdown and cleanup, maintaining a tidy and professional environment.
• Coordinate with vendors, speakers, and internal teams to ensure smooth event operations.
• Answer and route incoming phone calls, deliver messages with polite professionalism.
• Perform routine errands including shopping for office supplies, picking up food orders, and completing other authorized deliveries.
• Prepare and respond to professional correspondence, ensuring clarity, accuracy, and timely communication.
• May conduct limited research; Open and route incoming mail; prepare and classify outgoing mail.
• Maintain professionalism and cleanliness of office daily by stocking supplies, tidying conference rooms and common areas.
• Use Microsoft Office for email, budget tracking, and managing conference room calendars.
• May assist in executing employee morale programs such as birthday gifting, corporate giveaways, and life event gifting.

Education

Bachelor’s Degree

Job description

Five Stones Research Corporation in Huntsville, AL is seeking a Junior Office Administrator to join our team onsite. Responsibilities include greeting visitors, coordinating events, and handling daily office operations in a DoD environment with security requirements.

The role requires at least 1 year of related experience, U.S. citizenship, and the ability to obtain DoD clearance. A Bachelor’s degree is preferred, along with strong organizational and communication skills.