Office Coordinator

Summit7; Huntsville (AL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health benefits (BCBS)

Dental benefits (Ameritas)

Vision benefits (VSP)

401k with company matching

10 days vacation

7 days sick leave

Bonuses and salary increase potential

Job summary

Summit 7 Systems in Huntsville, AL, seeks an Office Coordinator to manage front desk operations, logistics, and onboarding in a fully in-person role. You will ensure a professional, organized environment for employees, candidates, and visitors, handling travel arrangements and coordinating HR and facilities tasks.

The ideal candidate has 3–4 years of relevant experience, excellent organizational skills, and proficiency with Outlook and Excel.

Qualifications

• 3–4 years of relevant experience.
• Demonstrated experience coordinating travel and managing complex logistics.
• Professional, customer-service oriented communication and a friendly front desk presence.

Responsibilities

• Provide full-time front desk coverage and manage visitor access.
• Maintain office supplies and oversee purchasing needs.
• Collaborate with Facilities on vendor coordination and building needs.
• Deliver a positive and professional experience to employees, candidates, and visitors.
• Support daily office readiness, including workspace setup for new hires and maintaining workspace standards.
• Coordinate and communicate travel logistics, including updates and changes.
• Oversee interview scheduling and conference room management.
• Support leadership meeting scheduling as assigned.
• Partner with the E&C Lead to support badge distribution and first-day readiness.
• Provide administrative assistance throughout new hire onboarding.
• Provide administrative support to HR, including assigned tasks and changing departmental priorities.

Skills

Travel coordination

Office coordination

Front desk

HR processes

Outlook

Excel

Tools

Outlook

Excel

Job description

Position Title

Office Coordinator

Clearance

Not required

Location

Huntsville, AL

Salary

$55,000-$70,000

*Dependent upon qualifications

Summit 7 is here to rise above the ordinary. The work we do here goes far beyond day-to-day projects - it further protects the US defense industrial base from cyber threats; fosters thought leadership and creates growth opportunities. Our support staff, sales team and technicians are all coming together to make a difference. We also recognize that you're a person with life beyond work, that's why we invest in meaningful health and welfare benefits such as:

• Excellent health benefits from BCBS
• Smile brighter with Ameritas dental benefits
• See into the future with our luxurious VSP vision benefits
• Prepare for the long-haul courtesy of our 401k with company matching
• 10 days' vacation, 7 days sick time
• Bonuses and salary increase potential via our certifications plan

We do cool work here, defying expectations by simply being who we are - each of us makes an impact.

Job Summary

The Office Coordinator enhances daily workplace operations by ensuring a professional, organized, and welcoming environment for employees, candidates, and visitors. This role provides full-time front desk coverage, manages office logistics, supports travel and scheduling needs, and assists with onboarding and administrative processes across HR and Facilities. This role requires a polished, reliable, and confident front-facing presence and must be performed onsite in the office Monday through Friday.

Duties & Responsibilities

Office Management & Front Desk

• Provide full-time front desk coverage and manage visitor access
• Maintain office supplies and oversee purchasing needs
• Collaborate with Facilities on vendor coordination and building needs
• Deliver a positive and professional experience to employees, candidates, and visitors
• Support daily office readiness, including workspace setup for new hires and maintaining consistent workspace standards

Travel & Scheduling

• Coordinate and communicate travel logistics, including updates and changes
• Oversee interview scheduling and conference room management
• Support leadership meeting scheduling as assigned

Onboarding Logistics

• Partner with the E&C Lead to support badge distribution and first-day readiness
• Provide administrative assistance throughout new hire onboarding

Administrative Support

• Provide administrative support to HR, including assigned tasks and changing departmental priorities
• Maintain professional communication and timely follow-through
• Perform additional administrative tasks and projects as requested

Required

• 3-4 Years of relevant experience
• Demonstrated experience coordinating travel and managing complex logistics
• Highly organized and detail-focused; able to manage time-sensitive tasks, multiple priorities, and interruptions with consistent accuracy and reliable follow-through
• Professional, customer-service-oriented communication and a friendly, polished front desk presence
• Service minded, proactive, and collaborative in daily interactions
• Confident engaging with employees, candidates, and visitors in a professional setting
• Comfortable supporting HR processes and handling confidential information with discretion
• Proficiency with Outlook, Excel, and common office technologies
• Ability to follow approval workflows and escalating issues appropriately
• Prior experience in office coordination, front desk, recruiting coordination, or operations roles (preferred)
• Ability to work onsite in the office Monday-Friday; this role is fully in person

Export Control Notice

This position may involve access to information subject to U.S. export control laws, including the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). Qualified applicants will be considered regardless of national origin or immigration status. If a candidate does not meet the definition of a "U.S. Person" (as defined in 22 CFR § 120.15), the company will assess whether an export license is required. If a license is required, any offer of employment will be contingent upon the candidate's eligibility for, and the company's ability to obtain, such a license in accordance with U.S. law. A "U.S. Person" includes U.S. citizens, lawful permanent residents, asylees, and refugees.

Summit 7 Systems is an equal opportunity/ affirmative action employer and an alcohol and drug free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Summit 7 Systems requires background checks. Any offer of employment is contingent upon the results of a reference/background check. We are a drug and alcohol-free workplace and require pre-employment drug screening.