Junior Office Administrator

Five Stones Research Corporation; Huntsville (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Five Stones Research Corporation in Huntsville, AL is seeking a Junior Office Administrator to join our team onsite. Responsibilities include greeting visitors, coordinating events, and handling daily office operations in a DoD environment with security requirements.

The role requires at least 1 year of related experience, U.S. citizenship, and the ability to obtain DoD clearance. A Bachelor’s degree is preferred, along with strong organizational and communication skills.

Qualifications

• Minimum of 1 year of related experience.
• Prior work experience in the hospitality industry.
• U.S. Citizenship Required.
• Ability to obtain and maintain DoD Security Clearance.
• Candidate must be 18 years or older and have access to reliable transportation to support the job duties listed above.
• Prior experience organizing and executing events/luncheons in a professional setting.
• Prior experience working with government contracting organizations.

Responsibilities

• Greet visitors following security protocol by signing in vendors, customers, and visitors with a pleasant demeanor, issuing badges and notifying personnel of visitor arrivals.
• Plan, organize, and execute monthly luncheons and other events from start to finish, including setup, breakdown and cleanup, maintaining a tidy and professional environment.
• Coordinate with vendors, speakers, and internal teams to ensure smooth event operations.
• Answer and route incoming phone calls, deliver messages with polite professionalism.
• Perform routine errands including shopping for office supplies, picking up food orders, and completing other authorized deliveries.
• Prepare and respond to professional correspondence, ensuring clarity, accuracy, and timely communication.
• May conduct limited research; Open and route incoming mail; prepare and classify outgoing mail.
• Maintain professionalism and cleanliness of office daily by stocking supplies, tidying conference rooms and common areas.
• Use Microsoft Office for email, budget tracking, and managing conference room calendars.
• May assist in executing employee morale programs such as birthday gifting, corporate giveaways, and life event gifting.

Education

Bachelor’s Degree

Job description

Junior Office Administrator
Position Overview Type: Full-Time
Location: Huntsville, AL
Travel: None expected
Clearance: Department of Defense (DoD) Secret security clearance, or the ability to obtain one.
Work Authorization: U.S. Citizenship required

Summary/Objective
Five Stones Research Corporation (5SRC) is seeking energetic candidates to join our established and growing Huntsville-headquartered team.

Essential Functions

• Professionally greets visitors following security protocol by signing in vendors, customers, and various visitors with a pleasant demeanor, issuing badges and notifying personnel of visitor arrivals
• Assists with planning, organizing, and executing monthly luncheons and other events from start to finish, to include event setup, breakdown and cleanup, maintaining a tidy and professional environment
• Coordinates with vendors, speakers, and internal teams to ensure smooth event operations
• Answers and routes incoming phone calls, delivers messages with polite professionalism
• Performs routine errands including shopping for office supplies, picking up food orders, and completing other authorized deliveries to support daily office operations
• Prepares and responds to professional correspondence, ensuring clarity, accuracy, and timely communication
• May conduct limited research
• Opens and routes incoming mail; prepares and classifies outgoing mail, including envelopes and packages
• Maintains professionalism and cleanliness of office daily by stocking refrigerator, wiping counters, tidying conference rooms and common areas, emptying trash, re-stocking office and bathroom supplies, etc.
• Uses Microsoft Office suite for email, budget tracking, and managing conference room calendars
• May assist in executing employee morale programs such as birthday gifting, corporate giveaways, and life event gifting

Required Qualifications

• Minimum of 1 year of related experience
• Prior work experience in the hospitality industry
• U.S. Citizenship Required
• Ability to obtain and maintain DoD Security Clearance (if necessary).
• Candidate must be 18 years or older and have access to reliable transportation to support the job duties listed above

Preferred Qualifications

• Bachelor’s Degree
• Prior experience working with government contracting organizations
• Prior experience organizing and executing events/luncheons in a professional setting

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Qualifications

Experience

Required

Prior work experience in the hospitality industry

Minimum of 1 year of related experience

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.