Office Administrator

Kforce Inc; San Mateo (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA

FSA

401(k)

Life insurance

Disability insurance

Paid time off

Job summary

Kforce has a client in Foster City, CA seeking an Office Administrator to oversee our Seattle/Boston office. You will be the go-to person for all things related to office operations, employee engagement, and on-site support.

What You'll Do includes day-to-day operations, supplies management, IT/facilities liaison, mail handling, event planning, and onboarding. You will support cross-functional teams to ensure smooth operations and a positive workplace culture.

Qualifications

• 2–5+ years of experience in office management or facilities operations.
• Strong attention to detail and ability to work under high demand.
• Excellent written and verbal communication, relationship building with partners.
• Experience coordinating vendors, events, and day-to-day facilities operations.

Responsibilities

• Own day-to-day office operations to ensure a clean, safe, and organized environment.
• Manage office, kitchen, and facilities supplies; monitor stock and restock as needed.
• Serve as primary contact for facilities and IT issues; submit and track tickets.
• Handle mail and deliveries; distribute packages to teams.
• Partner with IT, HR, Facilities, and others to support operations.
• Plan and execute site events (holidays, social events, team-building).
• Coordinate on-site programs (meals, snacks, beverages).
• Assist with onboarding for local office and space planning for future headcount.
• Provide support for meetings and broadcasts; ensure tech/logistics run smoothly.

Skills

Office management

Vendor management

Event planning

Facilities coordination

Google Workspace

Tools

Google Workspace

Job description

Responsibilities

Kforce has a client in Foster City, CA that is seeking an Office Administrator to oversee our Seattle/Boston office. In this role, you will be the go-to person for all things related to office operations, employee engagement, and on-site support. What You'll Do:

• Own the day-to-day operations of the office, conducting regular walkthroughs to ensure a clean, safe, and organized environment
• Manage all office, kitchen, and facilities supplies by monitoring stock levels, overseeing inventory, and handling all ordering and restocking
• Act as the primary point of contact for facilities and IT issues, submitting and monitoring tickets to ensure timely resolution
• Handle all mail and deliveries, including receiving and distributing packages to the appropriate teams or individuals
• Partner with cross-functional teams (IT, HR, Facilities, Food program, etc.) to provide on-the-ground support and ensure seamless office operations
• Plan, budget, and execute a variety of site-specific events, including holiday parties, social gatherings, team-building activities, and other company events
• Support and coordinate on-site programs, including daily meals, snacks, and beverage services
• Help create a lively and inclusive work culture by decorating for holidays and supporting company-wide engagement initiatives
• Manage and update internal office documentation, such as wiki pages and site specific intranet pages, to keep information current and accessible
• Manage the office budget, track expenses, and support leadership with ad-hoc administrative requests
• Facilitate new hire onboarding and orientation for the local office
• Partner with leadership and the facilities team to assist with space planning and future headcount needs
• Provide support for key meetings and broadcasts, ensuring technology and logistics run smoothly

Kforce has a client in Foster City, CA that is seeking an Office Administrator to oversee our Seattle/Boston office. In this role, you will be the go-to person for all things related to office operations, employee engagement, and on-site support. What You'll Do:

• Own the day-to-day operations of the office, conducting regular walkthroughs to ensure a clean, safe, and organized environment
• Manage all office, kitchen, and facilities supplies by monitoring stock levels, overseeing inventory, and handling all ordering and restocking
• Act as the primary point of contact for facilities and IT issues, submitting and monitoring tickets to ensure timely resolution
• Handle all mail and deliveries, including receiving and distributing packages to the appropriate teams or individuals
• Partner with cross-functional teams (IT, HR, Facilities, Food program, etc.) to provide on-the-ground support and ensure seamless office operations
• Plan, budget, and execute a variety of site-specific events, including holiday parties, social gatherings, team-building activities, and other company events
• Support and coordinate on-site programs, including daily meals, snacks, and beverage services
• Help create a lively and inclusive work culture by decorating for holidays and supporting company-wide engagement initiatives
• Manage and update internal office documentation, such as wiki pages and site specific intranet pages, to keep information current and accessible
• Manage the office budget, track expenses, and support leadership with ad-hoc administrative requests
• Facilitate new hire onboarding and orientation for the local office
• Partner with leadership and the facilities team to assist with space planning and future headcount needs
• Provide support for key meetings and broadcasts, ensuring technology and logistics run smoothly

Requirements

• 2-5+ years of experience in office management, workplace operations, or a similar role, ideally within a high-growth tech environment
• A proven track record of delivering excellent employee-facing service with strong attention to detail, even in high-demand situations
• Strong organizational and time management skills, with the ability to manage multiple tasks, handle shifting priorities, and work independently
• Excellent written and verbal communication skills and the ability to build strong relationships with internal partners, leadership, and external vendors
• Experience managing vendors, coordinating events, and overseeing day-to-day facilities operations with a proactive, solution-oriented approach
• Proficiency with Google Workspace

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.