Executive Assistant

Kforce Inc; Boston (MA); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

HSA/FSA options

401(k) plan

Paid time off

Paid sick leave

Job summary

Kforce Inc is seeking an Executive Assistant to provide high-level administrative support to senior leaders and executive teams in Boston. You will manage complex calendars, coordinate meetings, prepare documents, and handle confidential information with discretion.

The role requires strong organizational and communication skills, experience with travel planning, and proficiency in Microsoft 365 apps. This position offers comprehensive benefits and a collaborative work environment.

Qualifications

• 5+ years of experience supporting senior executives in a professional environment.
• Proven experience managing complex calendars, meetings, and executive priorities.
• Experience coordinating travel, expenses, meetings, and executive administrative processes.
• Advanced proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Executive Assistant will provide high-level administrative support to senior leaders and executive teams.
• Manage complex calendars, prioritize scheduling requests, and coordinate meetings across multiple stakeholders.
• Coordinate meeting logistics, including scheduling, conference rooms, technology, and related materials.
• Prepare, format, and organize presentations, reports, correspondence, and other business documents.
• Serve as a key point of contact for internal and external stakeholders, ensuring effective communication and follow-through.
• As an Executive Assistant, you will handle confidential information with professionalism, discretion, and sound judgment.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Support operational and administrative processes that improve efficiency and team productivity.
• Proactively identify scheduling conflicts, administrative challenges, and process improvement opportunities.
• Provide backup support for colleagues and contribute to team success through collaboration and flexibility.

Skills

Calendar management

Executive support

Communication

Organizational skills

Prioritization

Discretion/confidentiality

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Responsibilities

• Executive Assistant will provide high-level administrative support to senior leaders and executive teams
• Manage complex calendars, prioritize scheduling requests, and coordinate meetings across multiple stakeholders
• Coordinate meeting logistics, including scheduling, conference rooms, technology, and related materials
• Prepare, format, and organize presentations, reports, correspondence, and other business documents
• Serve as a key point of contact for internal and external stakeholders, ensuring effective communication and follow-through
• As an Executive Assistant, you will handle confidential information with professionalism, discretion, and sound judgment
• Coordinate travel arrangements, itineraries, and expense reporting
• Support operational and administrative processes that improve efficiency and team productivity
• Proactively identify scheduling conflicts, administrative challenges, and process improvement opportunities
• Provide backup support for colleagues and contribute to team success through collaboration and flexibility

Responsibilities

• Executive Assistant will provide high-level administrative support to senior leaders and executive teams
• Manage complex calendars, prioritize scheduling requests, and coordinate meetings across multiple stakeholders
• Coordinate meeting logistics, including scheduling, conference rooms, technology, and related materials
• Prepare, format, and organize presentations, reports, correspondence, and other business documents
• Serve as a key point of contact for internal and external stakeholders, ensuring effective communication and follow-through
• As an Executive Assistant, you will handle confidential information with professionalism, discretion, and sound judgment
• Coordinate travel arrangements, itineraries, and expense reporting
• Support operational and administrative processes that improve efficiency and team productivity
• Proactively identify scheduling conflicts, administrative challenges, and process improvement opportunities
• Provide backup support for colleagues and contribute to team success through collaboration and flexibility

Requirements

• 5+ years of experience supporting senior executives, leadership teams, or business operations in a professional environment
• Proven experience managing complex calendars, meetings, and executive priorities
• Experience coordinating travel, expenses, meetings, and executive-level administrative processes
• Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and cloud-based collaboration tools
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills with strong attention to detail
• Strong problem-solving, decision-making, and prioritization abilities
• Customer-service mindset with a proactive and professional approach to supporting stakeholders
• Ability to work independently while collaborating effectively across teams and departments
• Demonstrated ability to exercise discretion and maintain confidentiality with sensitive business information
• Demonstrated ability to anticipate needs, adapt to changing priorities, and deliver exceptional support

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.