Operations Associate

Kforce Inc; San Diego (CA); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Kforce Inc. is seeking an Operations Associate in San Diego, CA to deliver high-quality workplace support and oversee daily operations within the office environment.

The role serves as the main contact for employees, visitors, and external service providers, contributing to a well-maintained, customer-focused workspace. The candidate will greet guests, manage space reservations, set up meeting rooms with AV and catering, provide basic technical support, and assist with mail, reports, and

Qualifications

• High School diploma/GED or equivalent.
• Strong customer service and communication skills.
• Comfortable using a computer and Microsoft Office applications.
• Strong attention to detail and organizational skills.
• Ability to multitask and manage competing priorities.
• Ability to lift and move office supplies/equipment as needed.
• Professional demeanor when interacting with employees, visitors, and vendors.

Responsibilities

• Provide front-line support by answering inquiries, resolving issues, and directing individuals to appropriate resources.
• Greet and assist employees and visitors, ensuring a positive and professional experience.
• Manage space reservation requests and coordinate workspace and meeting room setups.
• Set up and maintain meeting rooms, including catering coordination and audio/visual equipment preparation.
• Deliver AV support and troubleshooting before and during meetings and events.
• Maintain cleanliness and stocking of general use areas, including copy rooms, coffee stations, and vending areas.
• Provide basic technical support for office equipment such as copiers and printers.
• Support onsite meetings and events through preparation, logistics, and execution.
• Receive, process, and distribute inbound and outbound mail and packages.
• Coordinate large-scale duplicating projects, including copying, collating, assembly, and binding.
• Track and follow up on customer requests to ensure timely completion.
• Perform administrative tasks in accordance with location guidelines.
• Serve as a point of contact for external vendors as needed, including vendor escorting.
• Assist with preparing and tracking operational reports.
• Monitor supply inventory and place orders to maintain adequate stock levels.
• Perform daily tasks and maintain accurate records using Microsoft applications.

Skills

Front Desk/Office Operations

Customer Service

Meeting & Event Coordination

AV Equipment Support

Mailroom Operations

Vendor Coordination

Inventory Management

Administrative Support

Multitasking

Facilities Support

Education

High School diploma/GED

Tools

Microsoft Office Suite

Job description

Responsibilities

Kforce has a client that is seeking an Operations Associate in San Diego, CA. Summary: The Operations Associate is responsible for delivering high-quality workplace support and ensuring smooth daily operations within the office environment. This role serves as a primary point of contact for employees, visitors, and external service providers, contributing to an efficient, well-maintained, and customer-focused workspace. Key Responsibilities:

• Provide front-line support by answering inquiries, resolving issues, and directing individuals to appropriate resources


• Greet and assist employees and visitors, ensuring a positive and professional experience


• Manage space reservation requests and coordinate workspace and meeting room setups


• Set up and maintain meeting rooms, including catering coordination and audio/visual equipment preparation


• Deliver AV support and troubleshooting before and during meetings and events


• Maintain cleanliness and stocking of general use areas, including copy rooms, coffee stations, and vending areas


• Provide basic technical support for office equipment such as copiers and printers


• Support onsite meetings and events through preparation, logistics, and execution


• Receive, process, and distribute inbound and outbound mail and packages


• Coordinate large-scale duplicating projects, including copying, collating, assembly, and binding


• Track and follow up on customer requests to ensure timely completion


• Perform administrative tasks in accordance with location guidelines


• Serve as a point of contact for external vendors as needed, including vendor escorting


• Assist with preparing and tracking operational reports


• Monitor supply inventory and place orders to maintain adequate stock levels


• Perform daily tasks and maintain accurate records using Microsoft applications

Responsibilities

Kforce has a client that is seeking an Operations Associate in San Diego, CA. Summary: The Operations Associate is responsible for delivering high-quality workplace support and ensuring smooth daily operations within the office environment. This role serves as a primary point of contact for employees, visitors, and external service providers, contributing to an efficient, well-maintained, and customer-focused workspace. Key Responsibilities:

• Provide front-line support by answering inquiries, resolving issues, and directing individuals to appropriate resources


• Greet and assist employees and visitors, ensuring a positive and professional experience


• Manage space reservation requests and coordinate workspace and meeting room setups


• Set up and maintain meeting rooms, including catering coordination and audio/visual equipment preparation


• Deliver AV support and troubleshooting before and during meetings and events


• Maintain cleanliness and stocking of general use areas, including copy rooms, coffee stations, and vending areas


• Provide basic technical support for office equipment such as copiers and printers


• Support onsite meetings and events through preparation, logistics, and execution


• Receive, process, and distribute inbound and outbound mail and packages


• Coordinate large-scale duplicating projects, including copying, collating, assembly, and binding


• Track and follow up on customer requests to ensure timely completion


• Perform administrative tasks in accordance with location guidelines


• Serve as a point of contact for external vendors as needed, including vendor escorting


• Assist with preparing and tracking operational reports


• Monitor supply inventory and place orders to maintain adequate stock levels


• Perform daily tasks and maintain accurate records using Microsoft applications

Requirements

• High School diploma/GED or equivalent


• Strong customer service and communication skills


• Comfortable using a computer and Microsoft Office applications


• Strong attention to detail and organizational skills


• Ability to multitask and manage competing priorities


• Ability to lift and move office supplies/equipment as needed


• Professional demeanor when interacting with employees, visitors, and vendors

Preferred Qualifications

• Prior experience in office operations, facilities, or hospitality environments


• Experience with AV equipment setup and troubleshooting


• Experience coordinating meeting/event logistics

Key Skills

• Front Desk/Office Operations


• Customer Service


• Meeting & Event Coordination


• AV Equipment Support


• Mailroom Operations


• Vendor Coordination


• Inventory Management


• Administrative SupportMicrosoft Office Suite


• Multitasking & Organization


• Facilities Support

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.