Office Administrator

Kforce Inc; St. Louis (MO); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

HSA

FSA

401(k)

Life insurance

Disability insurance

Paid time off

Job summary

Kforce's client in Saint Louis, MO seeks an organized Office Administrator to oversee daily operations, greet visitors, coordinate mail and deliveries, and act as a central contact for employees and vendors. This on-site, full-time role requires 3+ years of office experience and strong MS Office proficiency.

The position emphasizes maintaining a polished, efficient workplace while handling multiple priorities in a fast-paced environment.

Qualifications

• 3+ years of office administration, office coordination, or executive/front desk support experience.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Professional, dependable, and service-oriented approach.
• Ability to work onsite full-time and manage a fast-paced office environment.
• Trusted with confidential information and sensitive matters.
• Friendly, professional, and committed to delivering a high-quality workplace experience.

Responsibilities

• Manage front desk operations, visitor reception, calls, mail, and deliveries.
• Coordinate conference rooms, building access, parking, and office security processes.
• Maintain office and kitchen supplies, vendor relationships, and facility services.
• Support new hire onboarding logistics, including equipment, badges, and workplace setup.
• Assist with meetings, office events, and employee engagement activities.
• Process expense reports, reimbursements, scanning, filing, and general administrative support.
• Troubleshoot day-to-day office and operational needs.

Skills

Organizational skills

Multitasking

Attention to detail

Professional demeanor

On-site work

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Responsibilities

Kforce's client, a well-established professional services firm located in the Saint Louis, MO area is seeking a highly organized Office Administrator to oversee daily office operations and serve as the central point of contact for employees, visitors, and vendors. This on-site hands-on role is ideal for a proactive professional who enjoys creating a polished, efficient workplace and keeping multiple priorities running smoothly. The client offers salary, benefits, work/life balance and a team-oriented working environment.

• Manage front desk operations, visitor reception, calls, mail, and deliveries
• Coordinate conference rooms, building access, parking, and office security processes
• Maintain office and kitchen supplies, vendor relationships, and facility services
• Support new hire onboarding logistics, including equipment, badges, and workplace setup
• Assist with meetings, office events, and employee engagement activities
• Process expense reports, reimbursements, scanning, filing, and general administrative support
• Troubleshoot day-to-day office and operational needs

Requirements

• 3+ years of office administration, office coordination, or executive/front desk support experience
• Strong organizational and multitasking skills with exceptional attention to detail
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Professional, dependable, and service-oriented approach
• Ability to work onsite full-time and manage a fast-paced office environment
• Trusted with confidential information and sensitive matters
• Friendly, professional, and committed to delivering a high-quality workplace experience

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.