Office Administrator

Rippling, Inc.; Portland (OR); On-site; USD 29,000 - 32,000; Full time

Job summary

Mitchell Wine Group is seeking an Office Administrator to manage accounts receivable, AP entry, and provide office and sales support in a Portland setting. You will be the first line of contact for customers and vendors, ensuring accurate invoicing, deposits, and organized office operations.

The role emphasizes professional communication, reliability, and collaboration across departments, with duties ranging from mail handling to NSF follow-ups and event support.

Qualifications

• 1–2 years of admin or front desk experience.
• Intermediate MS Office and Outlook proficiency.
• Familiar with office equipment such as printers and fax machines.
• Strong Excel and PowerPoint skills.
• Professional demeanor and effective communication.
• High reliability and dedication.
• Team player with collaborative skills.
• Strong planning and organizational skills.
• Willingness to learn and adapt.
• Clear written and verbal communication.

Responsibilities

• Confirming invoices in our system.
• Reporting and following up on open invoices.
• Depositing and posting of funds.
• Customer service - phones, door and events.
• Supply ordering.
• Collection activities.
• Will calls.
• Sales support with ordering and troubleshooting.
• General filing activities.
• NSF tracking and follow-up.
• Incoming and outgoing mail management.
• AP Entry.
• Perform other duties as assigned.

Skills

MS Office

MS Excel

MS PowerPoint

Outlook

Professionalism

Reliability

Collaboration

Planning & Organization

Coachability & Flexibility

Communication

Tools

Printers

Fax machines

Job description

The Office Administrator position will have three main focus areas - accounts receivable management, AP entry, office support and sales support. This is a key internal and external, both customer and vendor facing position and our first line of interaction on the administrative side. This position help us drive the culture throughout our organization.

What you'll do

• Confirming invoices in our system
• Reporting and following up on open invoices
• Depositing and posting of funds
• Customer service - phones, door and events
• Supply ordering
• Collection activities
• Will calls
• Sales support with ordering and troubleshooting
• General filing activities
• NSF tracking and follow-up
• Incoming and outgoing mail management
• AP Entry
• Perform other duties as assigned

Qualifications

• 1-2 years of experience as an administrative assistant or front desk receptionist
• Intermediate proficiency working with MS Suite and Outlook
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Professionalism: Represents the company well by selecting the words or actions most likely to have the desired effect on the individual or group in question
• Reliability: demonstrates high level of dedication to work by continually being dependable in all aspects of position
• Collaboration: develops cooperation and showcases teamwork while participating in a group setting working toward a common goal
• Planning & Organization sets priorities, goals, and timetables to achieve maximum productivity
• Coachability & Flexibility: receptive to feedback, willing to learn, embracing continuous improvement
• Communication:able to articulate thoughts and ideas clearly and effectively in written and oral forms to internal and external customers

Physical Requirements

• Ability to move product weighing up to 50 pounds, including lifting, placing, pushing and pulling
• A bility to work overtime
• Must live within an agreed upon location/ geography

Oregon's Premier Independent Wine Distributor and Spirits Brokerage.

The pay range for this role is:

21 - 23 USD per hour (Mitchell Wine Group - Portland)