AP/AR Administrator

Opti Staffing; Wilsonville (OR); On-site; USD 28,000 - 34,000; Full time

Job summary

Opti Staffing partners with a Wilsonville-based company to support AR and AP, plus general office administration. The role emphasizes accurate recording, invoice processing, collections, and timely payments.

You will process daily cash receipts, generate invoices, research discrepancies, handle vendor invoices, and assist with month-end close. A detail-oriented, organized candidate with strong communication will thrive in this role.

Qualifications

• AR/AP responsibilities and month-end support
• Process invoices, payments, and resolve discrepancies
• Maintain accurate AR and AP records
• Strong attention to detail and organizational skills

Responsibilities

• Process daily cash receipts, deposits, credit card payments, and incoming wire transfers
• Generate customer invoices and maintain accurate AR records
• Research payment questions, chargebacks, returns, and account discrepancies
• Follow up on outstanding and delinquent accounts
• Communicate with customers regarding invoices, payments, and account questions
• Maintain accurate documentation of collection efforts and account activity
• Assist with account analysis, monthly closing, and special projects
• Review and process vendor invoices and vouchers for payment
• Prepare AP checks and maintain accurate AP files and reports
• Research discrepancies and respond to vendor questions
• Review vendor accounts and assist with payment related issues
• Support account analysis and monthly closing activities
• Answer and screen phone calls and assist customers, vendors, and visitors
• Handle incoming and outgoing correspondence, including email and mail
• Coordinate meetings, conference calls, travel, and reservations as needed
• Maintain organized files, records, and documentation
• Order office supplies and coordinate equipment maintenance
• Prepare correspondence, invoices, statements, receipts, checks, and other documents
• Jump in wherever needed to keep the office organized and moving

Skills

Accounts Receivable

Accounts Payable

Bookkeeping

Administrative Support

Detail Orientation

Communication Skills

Multi-tasking

Education

Associate degree

Tools

Microsoft Excel

Office Suite

Job description

Location: Wilsonville, OR

Pay: $20 to $25/hr DOE

Schedule: Monday through Friday, 7:00am to 4:00pm or 8:00am to 5:00pm

Who We Are

We are partnering with an established company looking for an organized, detail driven accounting professional who enjoys wearing a few different hats. This role is part Accounts Receivable, part Accounts Payable, part office administration, and entirely important to keeping the day to day business running smoothly. If you are someone who loves keeping the numbers accurate, solving the occasional accounting mystery, and jumping in wherever the office needs you, this could be a great fit!

What You’ll Do

You will support both the accounting and administrative sides of the business, with a strong focus on AR and AP responsibilities. The original position handles customer payments and invoicing, collections and account research, vendor invoices and payments, month end support, and general office administration.

Accounts Receivable

• Process daily cash receipts, deposits, credit card payments, and incoming wire transfers
• Generate customer invoices and maintain accurate AR records
• Research payment questions, chargebacks, returns, and account discrepancies
• Follow up on outstanding and delinquent accounts
• Communicate with customers regarding invoices, payments, and account questions
• Maintain accurate documentation of collection efforts and account activity
• Assist with account analysis, monthly closing, and special projects

Accounts Payable

• Review and process vendor invoices and vouchers for payment
• Prepare AP checks and maintain accurate AP files and reports
• Research discrepancies and respond to vendor questions
• Review vendor accounts and assist with payment related issues
• Support account analysis and monthly closing activities

Administrative Support

• Answer and screen phone calls and assist customers, vendors, and visitors
• Handle incoming and outgoing correspondence, including email and mail
• Coordinate meetings, conference calls, travel, and reservations as needed
• Maintain organized files, records, and documentation
• Order office supplies and coordinate equipment maintenance
• Prepare correspondence, invoices, statements, receipts, checks, and other documents
• Jump in wherever needed to keep the office organized and moving

What We’re Looking For

We are looking for someone who is dependable, organized, comfortable working with numbers, and not afraid to dig into a discrepancy until everything balances.

• Previous Accounts Receivable, Accounts Payable, bookkeeping, accounting, or administrative experience
• Strong attention to detail and accuracy
• Comfortable processing invoices, payments, and maintaining financial records
• Ability to research discrepancies and problem solve independently
• Strong organizational skills and follow through
• Professional communication with customers and vendors
• Comfortable handling basic financial calculations and account analysis
• Strong general computer and office skills
• Ability to manage multiple priorities without letting the details slip through the cracks
• Associate degree preferred, or equivalent education and relevant experience, consistent with the original job requirements

The Ideal Person

You do not need someone standing over your shoulder telling you what comes next. You take pride in keeping things accurate, follow through on what you start, and understand that good accounting is about more than entering numbers. It is about catching the details, communicating well, and making sure nothing falls through the cracks.