Accounts Receivable & Office Support Specialist

Rippling, Inc.; Portland (OR); On-site; USD 29,000 - 32,000; Full time

Job summary

Mitchell Wine Group is seeking an Office Administrator to manage accounts receivable, AP entry, and provide office and sales support in a Portland setting. You will be the first line of contact for customers and vendors, ensuring accurate invoicing, deposits, and organized office operations.

The role emphasizes professional communication, reliability, and collaboration across departments, with duties ranging from mail handling to NSF follow-ups and event support.

Qualifications

• 1–2 years of admin or front desk experience.
• Intermediate MS Office and Outlook proficiency.
• Familiar with office equipment such as printers and fax machines.
• Strong Excel and PowerPoint skills.
• Professional demeanor and effective communication.
• High reliability and dedication.
• Team player with collaborative skills.
• Strong planning and organizational skills.
• Willingness to learn and adapt.
• Clear written and verbal communication.

Responsibilities

• Confirming invoices in our system.
• Reporting and following up on open invoices.
• Depositing and posting of funds.
• Customer service - phones, door and events.
• Supply ordering.
• Collection activities.
• Will calls.
• Sales support with ordering and troubleshooting.
• General filing activities.
• NSF tracking and follow-up.
• Incoming and outgoing mail management.
• AP Entry.
• Perform other duties as assigned.

Skills

MS Office

MS Excel

MS PowerPoint

Outlook

Professionalism

Reliability

Collaboration

Planning & Organization

Coachability & Flexibility

Communication

Tools

Printers

Fax machines

Job description

Mitchell Wine Group is seeking an Office Administrator to manage accounts receivable, AP entry, and provide office and sales support in a Portland setting. You will be the first line of contact for customers and vendors, ensuring accurate invoicing, deposits, and organized office operations.

The role emphasizes professional communication, reliability, and collaboration across departments, with duties ranging from mail handling to NSF follow-ups and event support.