Office Administrator

Mitchell Wine Group LLC; Portland (OR); In loco; USD 29.000 - 32.000; Tempo pieno

Descrizione del lavoro

Mitchell Wine Group LLC in Portland, Oregon is seeking an Office Administrator to handle accounts receivable, AP entry, office and sales support, and serve as the first line of contact with customers and vendors.

You will confirm invoices, process deposits, provide customer service, manage supply orders, assist with sales orders, and perform general filing and mail handling while representing the company professionally.

Competenze

• 1–2 years of experience as an administrative assistant or front desk receptionist.
• Intermediate proficiency with MS Suite and Outlook.
• Working knowledge of office equipment (printers, fax).
• Proficiency in MS Excel and PowerPoint, in particular.
• Demonstrates professionalism and reliability in duties.
• Collaborates well and plans/prioritizes to maximize productivity.
• Open to feedback, adaptable, and communicates clearly with customers

Mansioni

• Confirming invoices in our system.
• Reporting and following up on open invoices.
• Depositing and posting of funds.
• Customer service — phones, door and events.
• Supply ordering and NSF tracking.
• Will calls and general filing activities.
• Sales support with ordering and troubleshooting.
• AP entry and vendor communication.
• Incoming/outgoing mail management.
• Perform other duties as assigned.

Conoscenze

MS Office

MS Excel

MS PowerPoint

Communication

Organization

Reliability

Teamwork

Professionalism

Planning & prioritization

Customer service

Strumenti

MS Outlook

Printers & Fax

Descrizione del lavoro

The Office Administrator position will have three main focus areas - accounts receivable management, AP entry, office support and sales support. This is a key internal and external, both customer and vendor facing position and our first line of interaction on the administrative side. This position help us drive the culture throughout our organization.

What you'll do

• Confirming invoices in our system
• Reporting and following up on open invoices
• Depositing and posting of funds
• Customer service - phones, door and events
• Supply ordering
• Collection activities
• Will calls
• Sales support with ordering and troubleshooting
• General filing activities
• NSF tracking and follow-up
• Incoming and outgoing mail management
• AP Entry
• Perform other duties as assigned

Qualifications

• 1-2 years of experience as an administrative assistant or front desk receptionist
• Intermediate proficiency working with MS Suite and Outlook
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Professionalism: Represents the company well by selecting the words or actions most likely to have the desired effect on the individual or group in question
• Reliability: demonstrates high level of dedication to work by continually being dependable in all aspects of position
• Collaboration: develops cooperation and showcases teamwork while participating in a group setting working toward a common goal
• Planning & Organization sets priorities, goals, and timetables to achieve maximum productivity
• Coachability & Flexibility: receptive to feedback, willing to learn, embracing continuous improvement
• Communication:able to articulate thoughts and ideas clearly and effectively in written and oral forms to internal and external customers

Physical Requirements

• Ability to move product weighing up to 50 pounds, including lifting, placing, pushing and pulling
• A bility to work overtime
• Must live within an agreed upon location/ geography

Oregon's Premier Independent Wine Distributor and Spirits Brokerage.

The pay range for this role is:

21 - 23 USD per hour (Mitchell Wine Group - Portland)