Accounts & Office Support Specialist

Mitchell Wine Group LLC; Portland (OR); On-site; USD 29,000 - 32,000; Full time

Job summary

Mitchell Wine Group LLC in Portland, Oregon is seeking an Office Administrator to handle accounts receivable, AP entry, office and sales support, and serve as the first line of contact with customers and vendors.

You will confirm invoices, process deposits, provide customer service, manage supply orders, assist with sales orders, and perform general filing and mail handling while representing the company professionally.

Qualifications

• 1–2 years of experience as an administrative assistant or front desk receptionist.
• Intermediate proficiency with MS Suite and Outlook.
• Working knowledge of office equipment (printers, fax).
• Proficiency in MS Excel and PowerPoint, in particular.
• Demonstrates professionalism and reliability in duties.
• Collaborates well and plans/prioritizes to maximize productivity.
• Open to feedback, adaptable, and communicates clearly with customers

Responsibilities

• Confirming invoices in our system.
• Reporting and following up on open invoices.
• Depositing and posting of funds.
• Customer service — phones, door and events.
• Supply ordering and NSF tracking.
• Will calls and general filing activities.
• Sales support with ordering and troubleshooting.
• AP entry and vendor communication.
• Incoming/outgoing mail management.
• Perform other duties as assigned.

Skills

MS Office

MS Excel

MS PowerPoint

Communication

Organization

Reliability

Teamwork

Professionalism

Planning & prioritization

Customer service

Tools

MS Outlook

Printers & Fax

Job description

Mitchell Wine Group LLC in Portland, Oregon is seeking an Office Administrator to handle accounts receivable, AP entry, office and sales support, and serve as the first line of contact with customers and vendors.

You will confirm invoices, process deposits, provide customer service, manage supply orders, assist with sales orders, and perform general filing and mail handling while representing the company professionally.