Office Administrator

CFS; Wethersfield (CT); On-site; USD 46,000 - 55,000; Full time

Job summary

CFS is seeking an Office Administrator in the Greater Hartford area for a fully onsite role. You will balance administrative tasks, basic accounting support, and office operations to keep daily functions running smoothly.

This position reports to office leadership and involves handling AP/AR tasks, deposits, communications, and front-desk duties. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Qualifications

• Proven experience in an administrative, office support, or office management role.
• Experience handling a high-volume office environment.
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel).
• Familiarity with QuickBooks or similar accounting software preferred.

Responsibilities

• Process accounts payable and accounts receivable transactions using QuickBooks and maintain accurate financial records.
• Provide day-to-day administrative support, including deposits, correspondence, mail services, and supplies.
• Update website content and assist with company communications, including newsletters and internal announcements.
• Serve as backup receptionist and support front office operations as needed.
• Assist with invoice review, billing support, and related accounting functions.
• Coordinate routine office errands and support operational projects.

Skills

Organizational skills

Communication

Detail-oriented

Time management

Tools

Microsoft Office 365

QuickBooks

Multi-line phone system

Job description

Salary: $46,000 - $55,000

We are partnering with a well-established organization in the Greater Hartford area that is seeking a dedicated

Greater Hartford Area | Fully Onsite

Salary: $46,000 - $55,000

We are partnering with a well-established organization in the Greater Hartford area that is seeking a dedicated Office Administrator to join its team. This is an excellent opportunity for a highly organized professional who enjoys balancing administrative support, accounting responsibilities, and office operations in a collaborative, fully onsite environment.

Why You'll Want to Apply

• Work closely with office leadership and play a key role in daily business operations.
• Take ownership of a variety of responsibilities that directly support the success of the organization.
• Enjoy a diverse position that combines office administration, accounting support, and internal communications.
• Join a stable company that offers opportunities for professional growth and expanded responsibilities over time.
• Be part of a team-oriented, fully onsite workplace where your contributions are highly visible and valued.

Key Responsibilities

• Process accounts payable and accounts receivable transactions using QuickBooks and maintain accurate financial records.
• Provide day-to-day administrative support, including preparing bank deposits, handling office correspondence, coordinating mail services, and ordering supplies.
• Update website content and assist with company communications, including newsletters and internal announcements.
• Serve as backup receptionist and support general front office operations as needed.
• Assist with invoice review, billing support, and related accounting functions.
• Coordinate routine office errands and support operational projects as assigned.

Qualifications

• Proficiency with Microsoft Office 365, including Outlook, Word, and Excel.
• Previous experience in an administrative, office support, or office management role.
• Experience managing multi-line phone systems and handling a high-volume office environment.
• Familiarity with QuickBooks or similar accounting software preferred.
• Valid driver's license and reliable transportation for occasional local business errands.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.