Office Administrator

Logan Instruments Corp.; New Jersey; On-site; USD 42,000 - 60,000; Full time

Job summary

A precision laboratory instrumentation manufacturer is seeking an Office Administrator to provide day-to-day administrative support in Somerset, NJ. The role includes managing the reception desk, coordinating office supplies, providing finance support, and handling small projects. Ideal candidates will have at least two years of experience in administrative roles, be effective communicators, and possess strong Microsoft Office skills. This full-time position offers opportunities for career growth within the organization.

Qualifications

• Minimum two years working as office administrator or administrative assistant.
• Strong knowledge of Microsoft Office products including Outlook, Word, Excel, and PowerPoint.
• A good attitude and ability to help the company get more organized.
• Ability to work independently and make decisions.
• Proficient with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Serve as the ambassador for visitors at the reception desk.
• Ensure all office and break room supplies are maintained and organized.
• Support the finance department with collections and ERP data entry.
• Take on small administrative projects including data entry and travel arrangements.
• Cross-trained to enter customer orders into the ERP system.
• Coordinate event logistics such as lunches and meeting room bookings.

Skills

Effective communicator (verbal and written)

Project management skills

Ability to work independently

Strong knowledge of Microsoft Office products

Microsoft Office

Tools

ERP system

Job description

Logan designs, manufactures, sells, and services high quality, precision laboratory instrumentation for the pharmaceutical, biotech, contract, government, and academic laboratory environments. Headquartered in Somerset, NJ, Logan manufactures (assembles) products in Somerset, NJ and in Shanghai, China.

The Somerset facility is the global HQ for Logan with approximately 24 staff members. The Logan Office Administrator is responsible for day-to-day administrative support for engineers, sales management, service management, customer service, and executive management in a slow-to-medium paced environment. We’re looking for someone that is friendly, resourceful, organized, and ready to take ownership of many administrative functions so our departments can focus on their own critical responsibilities.

Responsibilities

• Reception desk: Serve as the ambassador for visitors.
• Supplies:Ensure office supplies, break room supplies, janitorial supplies, etc. are maintained and organized.
• Finance support: Support the finance department with collections, ERP data entry, filling out forms, etc.
• Projects:Take on small administrative projects when needed such as, making binders, shredding, coordinating travel arrangements, data entry, etc.
• Order entry: Cross-trained to enter customer orders into the ERP system in case the customer service department needs help.
• Event coordination: When required, order lunches, book meeting rooms, make dinner reservations, plan office parties, prepare the conference room, etc.
• Outside vendor coordination:Coordinate janitorial services, HVAC maintenance, fire extinguisher certifications, repairs, etc.

Skills

• Minimum two years working as office administrator or administrative assistant.
• Effective communicator (verbal and written)
• Project management skills
• Ability to work independently and make decisions
• Strong knowledge of Microsoft Office products including Outlook, Word, Excel, PowerPoint, etc.
• A good attitude and ability to help Logan get more organized

Career Growth

• The Office Administrator job has the ability for upward promotions into other departments such as customer service, sales, finance.

Job Type: Full-time

Location: Somerset, NJ