Office Administrator

JAN X-Ray Services Inc.; Marlboro Township (NJ); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

PTO

Benefits

Job summary

JAN X-Ray Services Inc. in Morganville, NJ, is seeking an Office Administrator to join our growing team. This full-time role handles day-to-day administrative tasks, coordinates travel, manages reception, and supports accounting and document filing.

The ideal candidate has at least 1 year of office experience, proficiency with MS Office, and strong communication skills. You will work in a busy office, maintain supplies and schedules, and help ensure accurate data entry and smooth operations with

Qualifications

• Minimum 1 year of experience in an office administrative role.
• Proficient in MS Office and data entry.
• Strong verbal and written communication.
• Ability to handle multiple tasks with minimal supervision.

Responsibilities

• Perform routine administrative duties including copying, printing, scanning, filing, and organizing documents.
• Maintain the P card for the location and reconcile charges in Concur with proper coding.
• Perform ADP time entry and project coding for all operational employees for manager approval; ensure data accuracy.
• Assist with travel-related tasks such as hotel room bookings and other requests.
• Manage reception and internal/external telephone and mail communications.
• Maintain office supplies and place expeditious orders; verify receipt of supplies.
• Supervise maintenance of office equipment (copier, postage meter, etc.).
• Serve as a backup for facilities access cards and building security duties.
• Answer phones on multiple lines and coordinate conference room schedules.
• Facilitate timely signature of documents and support corporate records requests.
• Adhere to safe work practices and promote a positive customer service attitude.
• Perform other duties as assigned by management.

Skills

MS Office

Time management

Multitasking

Communication skills

Discretion

Detail-oriented

Independent work

Professional demeanor

Data entry

Tools

MS Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Administrator

Regular Full-Time Indirect Morganville, NJ, US

2 days ago Requisition ID: 1061

Salary Range: $20.00 To $23.00 Hourly

We have a new opening for an Office Administrator in our NJ office! This is a full-time position with PTO and benefits! Come join our growing team!

DUTIES AND RESPONSIBILITIES:

• Perform all administrative duties including but not limited to making copies, printing, scanning, filing, and organizing paperwork as directed.
• Maintain the P card for the location, reconciling all charges in Concur with the proper coding.
• Perform the ADP time entry and project coding for all operational employees in preparation for manager approval, with absolute assurance over data submission and coding accuracy; this includes printing, date stamping, data review and comparison to the work reports; working in conjunction with the Operations Coordinator.
• Assist with Operational requests as required such as hotel room booking and other project requests.
• Manage reception area to ensure effective telephone and mail communications both internally and externally.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Supervises the maintenance of office equipment, including copier, postage meter, etc.
• Acts as a backup for the facilities distribution building access cards.
• Answer phones on multiple phone lines.
• Maintain conference room schedules by planning and scheduling necessary resources.
• Provide historical reference by utilizing filing and retrieval systems; Serve as a back-up in satisfying requests for corporate documentation.
• Assist and facilitate the timely signature of documents by the appropriate parties.
• Follow and enforce the Company required safe work practices and procedures at all times.
• Demonstrate excellent communication skills, professionalism, and promote a positive customer service attitude internally and externally.
• Enforce and abide the requirements of safe operation and personal safety using required Personal Protective Equipment and Safe Practices per company policy.
• Perform all other duties as assigned.
• Perform other job related tasks as assigned by management

SUPERVISORY RESPONSIBILITIES:

• Not Applicable

KNOWLEDGE AND SKILLS:

• Must have working knowledge of MS Office Suite of products.
• Ability to multi-task and properly execute multiple simultaneous assignments with minimal supervision.
• Ability to communicate and cooperate with diverse groups of people
• Ability to maintain discretion when dealing with sensitive issues.
• Shows willingness and aptitude to use own discretion in taking appropriate steps in finding solutions to problems; presents options and ideas to enhance current processes or procedures. Takes on additional responsibility when both big and small tasks need to be completed and is very detail oriented.
• Demonstrated verbal and written communication skills
• Maintains a positive “can do” outlook, rebounds quickly from frustrations and unpleasantness, and maintains composure and friendly demeanor while dealing with stressful situations.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Ability to work independently with a minimum of supervision
• Firmly adheres to the values and ethics of JANX Exhibits honesty, discretion, and sound judgment

EDUCATION AND WORK EXPERIENCE:

• A minimum of 1+ years’ experience in an office administrative role.