Office Administrator

EPM Scientific; New Jersey; On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and 401(k) plan

Opportunities for professional development

Job summary

A pharmaceutical company in New Jersey is seeking a detail-oriented Office Administrator to ensure smooth operations in their New Brunswick office. This role involves managing daily office tasks, supporting administrative functions, and maintaining compliance with industry regulations. Candidates should have strong communication skills and experience in office administration, preferably in pharmaceutical or healthcare settings. Compensation includes a base salary of $60,000-$75,000, benefits, and opportunities for professional development.

Qualifications

• 2-5 years in office administration, preferably in pharmaceutical or healthcare settings.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.

Responsibilities

• Manage daily office operations, including scheduling, correspondence, and filing systems.
• Serve as the primary point of contact for internal teams and external vendors.
• Coordinator meetings and maintain accurate records.

Skills

Attention to detail

Communication skills

Multitasking

Organization

Time management

Education

Associate's or Bachelor's degree

Tools

MS Office Suite

Job description

Base pay range: $60,000.00/yr - $75,000.00/yr

Location: New Brunswick/Somerset, NJ

Compensation: $60,000-$75,000 + discretionary annual bonus + complete benefits package

Position Summary

We are seeking a detail-oriented and proactive Office Administrator to join our pharmaceutical team in New Brunswick, NJ. The ideal candidate will ensure smooth day-to-day operations, support administrative functions, and maintain an organized and efficient office environment. This role requires strong communication skills, multitasking ability, and familiarity with office management in a regulated industry.

Key Responsibilities

• Manage daily office operations, including scheduling, correspondence, and filing systems.
• Serve as the primary point of contact for internal teams and external vendors.
• Coordinate meetings, prepare agendas, and maintain accurate records.
• Oversee inventory of office supplies and liaise with procurement for replenishment.
• Assist with HR and finance administrative tasks (e.g., onboarding paperwork, expense reports).
• Ensure compliance with company policies and industry regulations in documentation and record-keeping.
• Support senior management with travel arrangements and calendar management.
• Handle incoming calls and emails professionally, directing inquiries as appropriate.
• Must be able to commute to the office 5 days per week.

Qualifications

• Associate's or Bachelor's degree preferred.
• 2-5 years in office administration, preferably in pharmaceutical or healthcare settings.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Skills

• Familiarity with ERP systems or document management tools.
• Knowledge of FDA or GMP compliance standards is a plus.

Compensation & Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and 401(k) plan.
• Opportunities for professional development.