Office Administrator

VALCOURT EXTERIOR BUILDING SERVICES OF FLORIDA L C; Miami (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

VALCOURT EXTERIOR BUILDING SERVICES OF FLORIDA L C in Miami, FL is seeking an Office Administrator to coordinate office activities and provide clerical and administrative support to management.

You will oversee accounts payable and receivable, manage scheduling for events, ensure OSHA logs are up to date, maintain fleet and safety paperwork, and assist HR onboarding and benefits enrollment. The role requires strong communication, organization, and the ability to work in a busy environment.

Qualifications

• High school diploma or equivalent required.
• At least five years related experience.
• Excellent communication and organizational skills.
• Proficient with Microsoft Office Suite.
• Experience with Paycom a plus.

Responsibilities

• Review and manage Accounts Payable and Receivables activities.
• Schedule and maintain calendars for customers and employees.
• Maintain OSHA logs and safety paperwork.
• Oversee facility maintenance, supplies, and janitorial services.
• Support HR activities including onboarding and benefits enrollment.
• Coordinate office and administrative operations daily.

Skills

Verbal communication

Written communication

Interpersonal skills

Time management

Organizational skills

Customer service

Multitasking

Prioritization

Education

High school diploma or equivalent

Tools

Microsoft Office

Paycom

Job description

Job Details

Job Location: VALCOURT EXTERIOR FL MIA - Miami, FL 33169

Position Type: Full Time

Job Category: Construction

Job Summary:The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to management.

Supervisory Responsibilities

Oversees the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.

Duties/Responsibilities

• Review and manage Accounts Payable and Receivables activities
• Schedule and maintain a calendar of events for both customers and employees (tradeshows, appreciation events, etc.)
• Work with Safety Manager to ensure all safety related paperwork and OSHA logs are maintained and up to date; correct and update as needed
• Maintain fleet activities including maintenance, inspections, registrations of company vehicles and driver’s license verifications; correct and update as needed
• Provide onsite support to Human Resources related activities to include posting open positions, creating offer letters, performing employee onboarding, assisting with benefits enrollment, and updating employee records to include time and attendance
• Oversee all activities related to both the interior and exterior of the facility to include scheduling regular and as-needed maintenance, office supplies and janitorial services

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and ask for assistance when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite
• Experience with Paycom a plus

Education and Experience

• High school diploma or equivalent
• At least five years related experience required

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able lift up to 15 pounds at times.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.