Front Office Reception Coordinator

Villas Construction & Remodeling In; Boynton Beach (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k)

Company parties

Free uniforms

Paid time off

Training & development

Paid Vacation PTO

Sick Days

401k contributions

90 Day Evaluation for raise

Paid Training

Job summary

A high-end construction company in Boynton Beach, Florida is seeking an Office Administrator-Permit coordinator. The successful candidate will perform clerical and administrative functions to support company success, including drafting documents, scheduling appointments, and preparing permit packages. Candidates must have at least 3 years of administrative experience and be familiar with permit processes in South Florida. This is a full-time position, Monday to Friday, with a focus on maintaining an organized workflow and effective communication.

Qualifications

• Minimum 3 years of administrative assistant experience.
• Ability to accurately answer questions and resolve problems independently.
• Experience necessary in general permit processing and requirements.

Responsibilities

• Draft correspondences and other formal documents.
• Plan and schedule appointments and events.
• Greet and assist Clients.
• Answer Phone calls & Emails.
• Prepare permit packages for submittal to municipalities.
• Update database regarding permit status.
• Develop and implement organized filing systems.
• Update permit status in the system.
• Update software daily for customer project tracking.

Skills

Excellent written and verbal communication skills

Strong attention to detail

Strong organizational skills

Ability to prioritize and multitask

Positive and Friendly Personality

Familiar with permit documents in South Florida

Skilled in various Office software programs

Fluent English

Spanish is a plus

Tools

Buildertrend Software

Microsoft Office

Job description

Benefits:

• 401(k)
• Company parties
• Free uniforms
• Paid time off
• Training & development
• Paid Vacation PTO
• Sick Days
• 401k contributions
• 90 Day Evaluation for raise
• Paid Training

We are a high-end construction company in south Florida and we are seeking an Office Administrator-Permit coordinator to join our Great Atmosphere Office and Staff. You will perform clerical and administrative functions in order to drive company success.

FULL TIME

8:00am-5:00pm monday thru Friday

Responsibilities:

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist Clients.
• Answer Phone calls & Emails
• Scheduling Estimates
• Prepare permit packages for submittal to municipalities to include Drawings, product approvals, revisions etc., and follow up with the status
• Update database regarding permit status
• Develop and implement organized filing systems
• Perform all other office tasks
• Update permit status in system
• Updating software daily for customer to keep track of their project progress

Qualifications:

• Previous experience professional in administrative office duties or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Positive and Friendly Personality
• Familiar with permit documents in South Florida
• Able to accurately answer questions and resolve problems independently
• Skilled in various Office software programs
• Spanish is a plus
• Buildertrend Software a plus
• Highest level of accuracy is a MUST
• Experience necessary
• Minimum 3 years of administrative assistant experience
• General permit processing, procedures, and requirements for South Florida building departments
• Microsoft Proficient
• Fluent English