Office Administrator (72307)

Valcourt; Miami (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

Valcourt is looking for an Office Administrator in Miami to coordinate office activities and provide clerical support to management. The role involves overseeing administrative staff and managing accounts payable and receivables.

Applicants should have strong communication skills, organizational abilities, and at least five years of related experience. Proficiency in Microsoft Office and experience with Paycom are advantageous.

Qualifications

• 5+ years of related experience required in an administrative role.
• Ability to prioritize tasks and work in a high-paced environment.

Responsibilities

• Oversees the daily workflow of administrative staff.
• Review and manage Accounts Payable and Receivables activities.
• Schedule and maintain a calendar of events.
• Work with Safety Manager for safety paperwork.
• Provide onsite support to Human Resources activities.

Skills

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Excellent organizational skills and attention to detail

Excellent time management skills

Proficient with Microsoft Office Suite

Experience with Paycom

Education

High school diploma or equivalent

At least five years related experience

Job description

Job Details

Job Location: VALCOURT EXTERIOR FL MIA - Miami, FL 33169. Position Type: Full Time. Job Category: Construction.

Job Summary

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to management.

Supervisory Responsibilities

• Oversees the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.

Duties / Responsibilities

• Review and manage Accounts Payable and Receivables activities
• Schedule and maintain a calendar of events for both customers and employees (tradeshows, appreciation events, etc.)
• Work with Safety Manager to ensure all safety related paperwork and OSHA logs are maintained and up to date; correct and update as needed
• Maintain fleet activities including maintenance, inspections, registrations of company vehicles and driver’s license verifications; correct and update as needed
• Provide onsite support to Human Resources related activities to include posting open positions, creating offer letters, performing employee onboarding, assisting with benefits enrollment, and updating employee records to include time and attendance
• Oversee all activities related to both the interior and exterior of the facility to include scheduling regular and as-needed maintenance, office supplies and janitorial services

Qualifications

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to prioritize tasks and ask for assistance when appropriate
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite
• Experience with Paycom a plus

Education and Experience

• High school diploma or equivalent
• At least five years related experience required

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times