Construction Office & Payroll Coordinator

Energy Jobline ZR; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Valcourt Building Services is seeking an Office Administrator in Miami to support daily operations, payroll processing, project setup, and AP coordination. The role oversees office management, vendor onboarding, and administrative support for project managers and leadership.

The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple tasks to maintain smooth office operations in a fast-paced environment.

Qualifications

• Proven ability to process payroll and support project operations.
• Experience entering new projects and maintaining cost codes in project systems.
• Coordinate AP through Stampli and ensure accurate routing of invoices.

Responsibilities

• Process weekly payroll through HH2 with correct hours and per diem entries.
• Enter new projects in HH2 and assign cost codes, maintain user access.
• Route invoices via Stampli with correct job numbers and cost codes.
• Assist Project Managers with job setup and logistics (housing, permits, equipment rentals).
• Coordinate office operations including vendor setup, COI/W-9 collection, bid docs, and payment portal registrations.
• Oversee onboarding and offboarding processes (I-9, forms, Paycom PAFs).
• Perform other administrative duties to support office efficiency.

Skills

Payroll processing

Project setup

Accounts payable coordination

Office management

Administrative support

Detail-oriented

Organizational skills

Multitasking

Tools

HH2 System

NetSuite

Stampli

Paycom

Job description

Valcourt Building Services is seeking an Office Administrator in Miami to support daily operations, payroll processing, project setup, and AP coordination. The role oversees office management, vendor onboarding, and administrative support for project managers and leadership.

The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple tasks to maintain smooth office operations in a fast-paced environment.